Senior Purchasing Coordinator

Serve as lead departmental buyer and procurement resource for RecSports. Act as a liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs: meet with staff to determine the scope of needs, categorize each type of purchase and outline the requirements for each, anticipate needs, assist with purchasing timelines and planning, partner with staff to ensure timely action to fulfill university requirements and meet deadlines. Keep apprised of purchases and payments until all are resolved. Exercise a high degree of discretionary effort in all phases of work.Oversee processing for a high volume of purchasing and accounting documents including purchase orders, payment vouchers, and interdepartmental transfers. Maintain and develop knowledge of university policies and procedures, and ensure work is done in a timely manner. Maintain knowledge about departmental accounts to lead staff in making purchasing decisions.Prepare and maintain backup documentation in accordance with departmental and university requirements. Reconcile a variety of departmental charges and post transactions as needed. Perform complex reconciliations for departmental credit cards including departmental procards, IT procard, sport clubs procards, and up to 52 separate sport clubs travel credit cards. Serve as a backup for deposit preparation including review and reconciliation of daily reports and data entry report generation. Ensure university documentation and paperwork requirements have been satisfied.Manage department assets including annual inventory process, in collaboration with Director of Business Services, Facility Operations team, IT, and TRECs representatives. Assist with supervising and overseeing the work of the accounting team, including. Develop and maintain effective job manuals. Train and mentor staff, oversee their work, and model professional behavior and practices.Serve as a contributing staff member in the Business Services area of the Division. Perform other tasks as assigned.