Senior Procurement Officer (Salary)

Procurement and Purchasing Operations (Primary Function 55%)Performs procurement of supplies, materials, equipment, software, and services using approved University purchasing methods.Coordinates purchasing activities for departmental teaching laboratories and special project teams, including Capstone Industry, Entrepreneur, FYDE, IoT, and Honors teams; monitors and maintains budget balances as requested.Serves as a resource to faculty, staff, and students regarding purchasing procedures, order status, and policy requirements.Researches and resolves issues related to outstanding orders, exchanges, returns, and vendor credits.Collaborates with end-users and vendors to ensure accuracy of orders, and negotiates pricing when appropriate.Acts as liaison between the department, the University Purchasing Office, and external vendors to fulfill procurement needs.Prepares purchase orders and related correspondence, including requests for bids, order modifications, and cancellations.Maintains accurate and complete purchasing documentation in compliance with UT Austin and State regulations.Financial Processing and ProCard Administration (20%)Processes invoices for purchase orders and services that fall outside standard delivery or traditional Accounts Payable methods.Maintains and reconciles departmental ProCards; completes monthly VP7 documentation for assigned cards.Ensures accuracy and compliance with University financial policies and audit requirements.Inventory Management and Asset Control (20%)Oversees departmental inventory processes, including annual physical inventory and reconciliation of assets.Coordinates the transfer and disposal of surplus equipment in accordance with University policies.Responds to auditor inquiries and prepares documentation related to inventory records.Manages departmental phone inventory and annual phone-related ordering processes.Maintains accurate inventory records and ensures compliance with asset management guidelines.Training, Communication and Departmental Support (5%)Trains departmental personnel on purchasing procedures, procurement systems, and compliance requirements.Provides guidance and assistance to resolve procurement and financial process issues.Performs shipping and mailroom-related duties as assigned.Completes other related functions as assigned.