Administrative Asst. / Operations Asst.

NY1722666 Administrative Assistant / Operations Assistant needed for Advanced Tool in Marcy, NY. Rate of pay is $18.00 - $20.00 per hour. This position supports both the office and daily operations. Responsibilities include: Answering and directing phone calls Providing excellent customer service by phone and email Entering customer orders and purchase orders Preparing quotations and invoices Assisting with production scheduling and expediting Preparing UPS shipments and processing incoming and outgoing deliveries Picking inventory and helping maintain inventory levels Assisting with purchasing and vendor communications Filing, organizing records, and maintaining office supplies Greeting customers and visitors Assisting with Accounts Receivable and Accounts Payable Supporting the President with day-to-day administrative and operational tasks Assisting with safety compliance Pitching in wherever needed to help the team succeed We're looking for someone who is: Organized, dependable, and detail-oriented Friendly and professional with customers and coworkers Comfortable juggling multiple priorities A self-starter who takes initiative Willing to learn and adapt Comfortable working independently while being part of a team Proficient with Microsoft Office (Excel, Outlook, and Word) Comfortable with basic math and computer systems Preferred Qualifications High school diploma or equivalent Associate degree in Business is a plus 2+ years of administrative or office experience Manufacturing, customer service, scheduling, shipping, quoting, or inventory experience is helpful but not required Experience with UPS WorldShip or ERP software is a plus Why You'll Love Working Here $18.00-$20.00 per hour 100% company-paid health insurance (high-deductible plan) Company-paid life insurance 401(k) with a 100% company match up to 4% Paid Time Off Paid holidays A full paid week off between Christmas Eve and New Year's Day Stable, year-round manufacturing environment Family-friendly workplace where people know your name and appreciate your contributions Opportunities to learn new skills and grow within the company About Advanced Tool Advanced Tool is a precision manufacturer of custom carbide end mills located in Marcy, NY. We proudly serve industries including aerospace, defense, medical, automotive, power generation, and electronics. We're looking for someone who wants to become a valued member of our teamnot just fill a position. If you're dependable, eager to learn, and looking for a workplace where your contributions truly matter, we'd love to hear from you. To Apply: Send resume to [email protected]