Quotations & Project Manager

Summary

Job title: Quotations & Project Manager

Department: Monterey - CED

Description

Summary:

The Quotations & Project Manager prepares project quotations, manages awarded jobs from order placement through completion, and provides inside sales support. This person works closely with customers, vendors, outside sales, and warehouse teams to deliver accurate pricing, clear communication, and dependable project follow-through.

Reports to: Profit Center Manager

Minimum Qualifications:

• Experience in electrical distribution, inside sales, quotations, or project coordination

• Familiarity with electrical products, particularly lighting and distribution equipment

• Ability to read and interpret plans, specifications, and material schedules

• Strong experience using Excel, email, and order management systems

ADDITIONAL COMPETENCIES:

• Strong organization, attention to detail, and follow-through

• Clear communication and the ability to manage multiple projects and deadlines

Preferred Qualifications:

Working Conditions:

• Working conditions will be standard for an office environment & warehouse.

Supervisory Responsibilities: No

Essential Job Functions:

The responsibilities are to provide accurate quotes delivered on time, well-organized projects, proactive customer updates, and consistent follow-through from the initial request through final delivery and billing.

Project Quotations

• Review plans, specifications, lighting schedules, and customer requests to identify material requirements.

• Coordinate with manufacturers, rep agencies, and internal resources to obtain pricing, availability, and lead times.

• Prepare accurate, competitive quotations with clear scope, exclusions, and delivery expectations.

• Track quote deadlines, revisions, and follow-up opportunities alongside outside sales.

• Confirm pricing, quantities, and requirements before converting quotes into orders.

Project Management & Tracking

• Serve as the primary contact for assigned projects after award.

• Maintain an active project log covering orders, submittals, approvals, material releases, delivery schedules, and outstanding items.

• Coordinate purchasing and monitor vendor acknowledgments, lead times, backorders, and shipment status.

• Communicate project updates and potential delays proactively to customers and the sales team.

• Coordinate with warehouse and delivery teams to stage and deliver materials according to project needs.

• Track changes, resolve shortages or discrepancies, and follow through on returns, credits, and final billing.

Inside Sales Support

• Assist customers with product selection, pricing, availability, and order entry.

• Support outside sales with quotations, product research, and customer follow-up.

• Help resolve order issues and identify additional sales opportunities.

• Provide backup phone and counter support as needed while maintaining project deadlines.

CED is an Equal Opportunity Employer - Disability | Veteran

Compensation Range:

The compensation range for this position is $28 to $35 hourly.

Other Compensation:

The following additional compensation may be applicable for this position:

• Profit Sharing

Benefits:

Benefits available for this position are:

• Insurance - Medical, Dental, Vision Care for full-time positions

• Disability Insurance

• Life Insurance

• 401(k)

• Paid Sick Leave

• Paid Holidays

• Paid Vacation

• Health Savings Account (HSA) and matching

• Dependent Care Flexible Spending Account (FSA)

• Teladoc

• Paid Pregnancy & New Parent Leave