Senior Events amp; Engagement Coordinator

Event Planning and ExecutionPlan and deliver a wide range of departmental events, including: weekly seminar series, Annual Biomedical Engineering Society (BMES) conference exhibit booth and reception, External Advisory Committee meetings, graduate and faculty recruiting events, alumni engagement activities, industry engagement events, academic advising office events, and other ad hoc events hosted by the department or facultyManage all event logistics: secure venues and parking, coordinate catering, develop guest lists, send invitations, negotiate hotel and restaurant contracts, prepare run-of-show, and ensure A/V needs are metAttend and oversee events to ensure smooth operations and an exceptional participant experienceRelationship Building and OutreachFoster and maintain strong relationships with industry partners, alumni, and external stakeholders through events and engagement activitiesServe as a liaison for industry engagement initiatives, ensuring meaningful connections that support departmental goalsCollaborate with faculty and leadership to identify opportunities for strategic partnershipsCommunication and PromotionAct as the primary point of contact for all event-related inquiriesManage event promotion through MailChimp and other communication channelsCommunicate schedules, itineraries, and event details with clarity and professionalismCorrespond with internal and external guests to ensure a positive experience.Financial and Administrative ManagementOversee event budgets, monitor expenses, and ensure compliance with university and Cockrell School policiesArrange travel and lodging for faculty, staff, and guests in accordance with university guidelinesProcess payments and travel reimbursements accurately and promptlyPurchase and coordinate shipping of promotional materials and suppliesSupport the seminar series committee with weekly programming and logistics