Records and Information Management Specialist (Wildland Fire)

Summary

One position at the National Interagency Fire Center in Boise, Idaho. Incumbent oversees records and information management activities, establishing policies, procedures, standards, and controls to ensure regulatory compliance, effective information governance, and the proper management, protection, disclosure, and disposition of Federal records, including FOIA and Privacy Act responsibilities. For questions, contact Molly Anthony at [email protected].

Duties

Developing, interpreting, and implementing records and information management policies, procedures, standards, internal controls, and standardized processes to ensure compliance with federal requirements. Coordinating and overseeing records lifecycle management, including records creation, maintenance, storage, retrieval, protection, retention, disposition, and transfer across paper and electronic records systems. Providing technical guidance on records inventories, file plans, retention schedules, records categorization, essential records, disposition practices, and information governance requirements. Coordinating with Department of the Interior, National Archives and Records Administration, privacy officials, legal counsel, and internal stakeholders to resolve complex records management issues and develop policies and procedures. Coordinating Freedom of Information Act (FOIA) and Privacy Act (PA) requests by conducting records searches, reviewing responsive documents, evaluating disclosure requirements, applying exemptions and redactions, and preparing response correspondence. Advising managers, records custodians, and program personnel on FOIA and Privacy Act requirements, sensitive information protections, disclosure responsibilities, litigation-related matters, and legally sufficient records handling practices. Conducting program assessments, compliance reviews, audits, and risk analyses to identify deficiencies, evaluate internal controls, develop corrective actions, and improve records and information management program effectiveness. Developing program metrics, reports, briefings, and decision-support analyses to evaluate compliance, monitor corrective actions, identify trends, and support management decisions. Developing and delivering training, technical guidance, job aids, and standardized procedures to strengthen records management, information disclosure, documentation practices, and program compliance. Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. You are required to complete training, obtain and maintain a government credit card with travel and/or purchase authority. Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. All qualification requirements must be met by the closing date of this announcement unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your 2 page resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time or part-time, hours must be included). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted. Basic Qualification Requirements: For the GS-13 level: At least one year of specialized experience equivalent to the GS/GW-12 level, or higher in the Federal service, or equivalent. Examples of specialized experience include: Managed records and information management, Freedom of Information Act (FOIA), and Privacy Act programs through developing and implementing policies, procedures, internal controls, and standardized processes to ensure federal regulatory compliance. Applied knowledge of National Archives and Records Administration (NARA), Department of the Interior, FOIA, and Privacy Act requirements while coordinating records lifecycle management, retention, disposition, electronic records, information disclosure, and privacy protections. Analyzed complex records management and disclosure issues, conducting compliance reviews and program assessments, identifying deficiencies and risks, and developing corrective actions to improve program effectiveness and accountability. Coordinated with management, records custodians, legal counsel, privacy officials, and program personnel to resolve records management and information disclosure issues and ensure legally sufficient responses. Developed guidance, training materials, reports, and recommendations to improve records governance, information accessibility, and consistent program implementation. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To receive consideration for this position, you must provide updated required documents and meet all qualification and Time-In-Grade requirements by the closing date of this announcement.

Education

PLEASE NOTE - This grade and series combination does not allow substituting education for experience. If new to the federal government, and this is your first appointment, as a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated. This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. The probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:- your performance and conduct;- the needs and interests of the agency;- whether your continued employment would advance organizational goals of the agency or the Government; and- whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. How You Will Be Evaluated

Your qualifications will be evaluated based on your application materials (e.g. resume, documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed.You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reasoning Self-Management Stress Tolerance Teamwork In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required. The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration. DUE WEIGHT: Please submit 1) a copy of your most recent performance appraisal/evaluation dated within the last 18 months and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, you must submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Providing false or misleading information on your resume or supporting documentation may result in removal from consideration or other action consistent with applicable federal hiring regulations. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Other Information

One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Wildland Fire Service offices in the local commuting area. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information) If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive. A continued service agreement may be required if it is determined you are eligible for a permanent change in duty station (PCS), recruitment, or relocation incentive. All DOI employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, DOI Ethics Prohibitions | U.S. Department of the Interior.