Data entry

Description

We are looking for a detail-oriented Medical Administrator to support daily front-office and clinical coordination activities for a healthcare team in Pleasanton, California. This Long-term Contract position is ideal for someone who can balance patient-facing service with accurate administrative work in a fast-paced medical setting. The role focuses on keeping scheduling, insurance review, and patient flow organized while helping maintain reliable documentation and communication across the office.

Responsibilities:

• Coordinate patient visit calendars by arranging, confirming, and adjusting appointments as needed.

• Review coverage details and confirm active insurance benefits before scheduled services.

• Secure required pre-service approvals by working with payers and completing authorization requests.

• Welcome patients upon arrival, manage registration steps, and support an efficient checkout process.

• Prepare patients for visits by escorting them to exam areas and capturing vital signs accurately.

• Maintain electronic health records and update charts to ensure information is complete and current.

• Respond to incoming calls professionally, answer routine questions, and direct issues to the appropriate staff.

• Assist with billing-related administrative tasks and provide support for other office duties as assigned.

Requirements • At least 2 years of experience in a medical administrative or medical assistant role.

• Hands-on familiarity with EHR systems and general computer applications used in healthcare offices.

• Experience with appointment coordination, insurance verification, and prior authorization processing.

• Ability to manage patient check-in and check-out activities with accuracy and professionalism.

• Comfortable handling inbound calls and communicating clearly with patients, providers, and payers.

• Working knowledge of medical billing support, claims-related processes, and chart documentation.

• Spanish language skills are preferred for supporting a diverse patient population. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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