Facilities Manager Projects and Space Planning

The best thing about this role

Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.

What you'll do

The Facilities Manager Projects & Space Planning is responsible for managing and coordinating space utilization and relocation projects with the hospital. This role ensures that departmental moves, renovations, and space allocations align with organizational goals, building codes and healthcare regulations. The coordinator will work cross-functionally with clinical and administrative teams to plan, communicate and execute moves with minimal disruption to hospital operations. Assumes leadership role; assigns or directs work to others; and gives guidance to others to complete projects. Manages and tracks progress to meet pre-established deadlines on all projects on the Bassett Campus as well as all regional projects. Manages the functions of space planning, office and room layout, office relocations, and all project moves. Manages direct reports that perform moves, including payroll and annual assessments.

This position is responsible for writing the organizations Certificates of Need for the NYS Department of Health as well as all Certificates of Need for the affiliate organizations, schedules and attends all DOH inspections for BHN. Responsible for applying for and managing building permits on all projects, coordinates all shut-down requests (such as oxygen, water, air, etc.) from contractors as well as coordinating all asbestos abatement projects that pertain to moves (includes abatement and air sampling contractors). Coordinates and attends all School Based Health Center EOC rounds to assist with compliance. The Facilities Manager Projects & Space Planning reports to the VP of Facilities.

Essential Job Functions

• Manages all regulatory filings for projects such as Certificates of Need (CONs) and Operating Certificates

• Responsible for completion of all requirement documentation.

• Coordinates asbestos testing and abatement.

• Direct point of contact for the New York State Department of Health.

• Manages Certificate of Need process for Bassett Healthcare Network. This includes the filing of all CON types: Notice, Limited, Administrative and following up on all Contingencies.

• Schedules and attends all Department of Health inspections for projects.

• Responsible for tracking and completion of any and all outstanding issues related to the Department of Health inspections for final approval.

• Responsible for filing all necessary documentation to obtain Operating Certificates prior to occupancy.

• Manages all move planning across the Basset Healthcare Network.

• Coordinate and manage all phases of internal move, relocations, and reconfiguration of hospital departments and staff.

• Conduct space audits and maintain accurate records of space inventory.

• Analyze space needs and develop space plans that optimize utilization, support growth, and ensure compliance with hospital standards.

• Collaborate with internal stakeholders (e.g., Department heads, IT, Facilities, infection Control) and external vendors to plan and execute moves.

• Prepare move schedules, logistics plans, and communication documents to ensure all parties are informed and aligned

• Participate in project planning meetings for new construction, renovations and department relocations.

• Ensures all moves adhere to safety protocols, infection prevention standards and patient care needs.

• Maintain space data and generate reports for senior leadership on space usage, trends, and future needs

• Assist in developing and enforcing space allocation policies

• Develops, updates and maintains the institutional master space inventories by department and type of space area.

• Submits updated square footage reports to the finance department on an annual basis in advance of the annual budget or as requested.

• Maintains complete and updated records on all space allocation and projects.

• Collects data and specifications, reviews the end user needs required to successfully plan and coordinate space allocation and utilization.

• Develops strategies and solutions to resolve issues related to space allocation and support of the institution's overall goals.

• Participates in the planning of project layout, phasing, and sequencing.

• Consults with customer to determine functional and spatial requirements consonant with customer's needs and organizational objects and priorities.

• Plans and leads planning meetings related to project planning and implementation of various moves. Typical group size is 6-10 staff/stakeholders.

• Participates in the planning of project layout, phasing and sequencing.

• Performs similar or other duties as requested or directed.

• Performs other duties as requested and observed by supervisor or manager.

What we need from you

Education:

• High School or GED, required

• 2 Year / Associate Degree in business or Healthcare Administration may substitute for 2 years of experience

• 4 Year / Bachelor's Degree in business or Healthcare Administration may substitute for 4 years of experience

Experience:

• Minimum 5 years of Experience must be in facilities, projects or property management, required

• Joint Commission (Boot Camp) Training and Life Safety training, preferred

Licensure/Certifications:

• Valid, New York State Driver's License, maintain eligibility of insurability to operate the organizations vehicles, required

• Project or Program Management Certification is desirable

• Ergonomic Training preferred

• OSHA 30 preferred

Skills:

• Logical Thinking

• Analysis & Evaluation

• Accountability

• Critical Thinking

• Customer Service

• Reading/Writing/Comprehension

• Conflict Resolution

• Decision Making

• Interacting with People

• Strategic Thinking

Physical Requirements:

• Light Work - Exerting up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

• Occasional crouching, grasping, lifting, pulling, pushing, and reaching

• Frequent typing/ clerical/ dexterity, kneeling, seeing/ monitor/ computer use, standing, and walking

• Constant hearing

Hazards:

• Occasional bodily fluids/ bloodborne exposure, chemical, electrical, and mechanical

Working Conditions:

• Occasional extreme temperatures, noise, wet and/or humid, dust, fumes, mists, and odors

Travel:

• Occasional Travel - The job may require travel from time- to-time, but not on a regular basis.

Total Rewards

Bassett Healthcare Network’s commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:

• Paid time off, including company holidays, vacation, and sick time

• Medical, dental and vision insurance

• Life insurance and disability protection

• Retirement benefits including an employer match

• And more!

Specific benefit offerings may vary by location and/or position.

Pay Range

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement.

Pay Range Minimum:

USD $73,483.56/Yr.

Pay Range Maximum:

USD $110,225.34/Yr.

We love the difference people bring

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.