Contract Specialist

Contract Specialist

Contract Specialist

Location:

Gaden City , NY

Department:

Fiscal

Reports To:

Assistant Contract Manager

Pay:

45,590 per year

Schedule:

Full-Time (35 Hours / Week)

Compensation:

Competitive Hourly Rate based on experience Framework

Our Mission & Culture

At Family and Children's Association (FCA), we are dedicated to protecting and strengthening Long Island's most vulnerable children, families, and communities. We don't just provide services; we build safety nets and create pathways to more promising futures through crisis intervention, counseling, and specialized support. When you join our Fiscal team, you are directly fueling the critical infrastructure that allows our programs to operate and scale. You will work alongside passionate, values-driven professionals in an environment that deeply respects your expertise, celebrates inclusivity, and values your contribution to our shared community impact.

The Impact You'll Make

·Claims Architecture & Execution: Own the end-to-end preparation, reconciliation, and timely submission of assigned contract claims and vital supporting documentation, systematically satisfying all complex funder parameters.

·Funding Maximization: Continuously monitor and evaluate contract expenditures utilizing NetSuite to verify alignment with available allocations, tracking compliance barriers to ensure public resources are optimized.

·Subledger Integrity: Execute precise, intentional adjustments to the general ledger and accounts receivable subledger, proactively resolving discrepancies regarding contract advances, disallowances, or recoupments.

·Programmatic Reporting: Maintain, interpret, and distribute detailed monthly budget-to-actual spending metrics, equipping program leadership with clear financial visibility to guide operational workflows.

·Audit Readiness: Sustain meticulously organized, transparent documentation histories and transaction logs for all assigned claims, serving as an anchor resource for flawless compliance during annual external audits.

·Interdisciplinary Collaboration: Foster fluid, strategic communication channels across fiscal departments, program managers, and diverse funding institutions to reinforce professional cohesion and operational clarity.

What You Bring (Skills & Competencies)

What you definitely need:

·Professional Foundation: Possession of an accredited Accounting Degree or a validated baseline of five (5) years of progressive, related fiscal administration experience.

·Technical Competency: Advanced operational literacy across the Microsoft Office Suite, specifically wielding advanced Excel functions for fiscal tracking and reporting matrices.

·Operational Scrutiny: Extreme organizational precision and microscopic attention to detail, maintaining uncompromised financial data integrity within complex reporting guidelines.

·Communication Rigor: Highly developed verbal and written communication skills, establishing professional trust and breaking down nuanced accounting frameworks for non-financial stakeholders.

Nice-to-haves (But not dealbreakers):

·Prior hands-on operational workflow experience utilizing NetSuite enterprise general ledger accounting software.

·Familiarity with contract accounting, claim structures, or compliance environments within a non-profit human services landscape.

·Familiarity managing minority and women-owned business enterprise (MWBE) fiscal compliance tracking.

Benefits

·Full Health, Dental, and Vision Insurance

·Generous Paid Time Off (PTO)

·403(b) Retirement Plan with a generous employer contribution

·Flexible Spending Account (FSA)

·Pet Insurance

·Short-Term Disability (STD) and Long-Term Disability (LTD) Insurance

·Life Insurance

·Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individual pay decisions vary based on skills and experience, while still allowing room for professional growth.

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