Payroll Staff Accountant

Are you detail-oriented, organized, and passionate about using your financial skills to support a meaningful mission? We are seeking a Payroll Staff Accountant to join our nonprofit team. This position plays an important role in ensuring accurate and timely payroll processing while supporting key accounting functions, including Medicaid billing, provider payments, accounts receivable, and financial reporting. The ideal candidate is analytical, dependable, and committed to maintaining accuracy, confidentiality, and compliance while working collaboratively with colleagues across the agency to support the services we provide to our community.

Work Schedule: Full-Time, 37.5 hours per week (Monday - Friday 8:30am – 5pm)

Work Location : In person at 57 Central Park, Rochester, NY 14605

Pay Rate: $25 - $27 per hour

Essential Job Duties

Payroll

• Process and administer an accurate and timely bi-weekly payroll for The Community Place of Greater Rochester (CPGR) and Charles Settlement House (CSH) using Paycor software.

• Collect, review, and process employee time sheets; follow up with supervisors regarding missing information or discrepancies.

• Collect and process employee mileage reimbursement forms.

• Enter and maintain payroll-related changes, including employee information and status updates, tax exemptions and withholdings, garnishments, and banking information.

• Process supplemental and irregular payments, including bonuses.

• Download, maintain, and organize payroll reports for each pay period.

• Prepare and record payroll journal entries.

• Reconcile payroll-related general ledger accounts and investigate discrepancies.

• Prepare and verify year-end reconciliations, including third-party sick pay.

• Identify and resolve payroll processing errors, discrepancies, and system issues in a timely manner.

• Coordinate with Human Resources and external vendors to ensure accurate payroll and benefits administration.

• Respond to employee payroll inquiries and assist with resolving pay-related issues.

• Develop and maintain payroll procedures and internal controls to promote accuracy, consistency, and compliance.

Staff Accountant

• Process monthly Child and Adult Care Food Program (CACFP) provider payments.

• Process Aging Services time sheets on a biweekly basis.

• Prepare and process Medicaid billing, including calculating billable units and amounts and entering into the ePaces billing system.

• Prepare accounts receivable (AR) vouchers and submit them to Chief Financial Officer for review and approval.

• Oversee the automated accounts payable (AP) system to support accurate and timely processing of invoices and payments.

• Assist with ensuring revenue is properly accrued and recorded and that vouchers are submitted to the appropriate funding agencies.

• Assist with monthly financial closing activities, including preparing closing documentation, reconciling assigned balance sheet accounts, tracking development revenue, and compiling supporting documentation as directed by the Chief Financial Officer.

• Assist with preparing budgets and financial documentation for funders, including vouchers and requests for payment.

• Assist with payroll audits, financial audits, and other compliance reviews by preparing records and responding to requests for supporting documentation.

• Other job duties, as assigned.

Qualifications

• Bachelor’s degree in accounting or related field OR Associate’s degree in accounting or related fields plus three (3) years’ experience in an accounting environment.

Knowledge, Skill and Abilities

• Proficiency in payroll and accounting software and Microsoft Office.

• Strong attention to detail and accuracy in data entry and calculations.

• Strong mathematical and analytical skills with a high degree of accuracy.

• Knowledge of federal, state, and local payroll laws and regulations.

• Knowledge of payroll taxes, deductions, garnishments, benefits, and other payroll-related withholdings.

• Knowledge of accounting principles and practices, including general ledger, reconciliations, accruals, and journal entries.

• Ability to prioritize tasks and manage time effectively to meet established deadlines.

• Ability to handle confidential employee, payroll, and financial information appropriately.

• Strong written and verbal communication skills.

• Ability to work independently while also collaborating effectively with staff, management, and outside vendors.

Physical Elements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to physically perform stooping, kneeling, walking, lifting, grasping, pulling, standing, talking, hearing.

• Must be able to perform light work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.

• Occasional travel to bank, post office, and other agency locations within the Rochester area.

• Must be able to sit at a computer for extended periods of time.

Benefits and Perks

We offer a competitive benefits package designed to support employee well-being, financial security, and work-life balance.

• Medical Insurance: Employee-only coverage, with the agency paying more than 90% of the premium.

• Dental and Vision Insurance

• Life Insurance: Coverage equal to two times annual salary, up to $150,000.

• Long-Term Disability (LTD) Insurance

• 401(k) Retirement Plan: Employer match of 50% of employee contributions, up to 2%.

• Voluntary Benefits: Additional coverage options available.

• Paid Vacation: Three weeks annually.

• Paid Sick Leave: 12 days annually.

• Paid Holidays: 13 holidays per year.

• Tuition Reimbursement

• Work-Life Balance: 37.5-hour workweek.

Join our team and enjoy a supportive work environment while making a meaningful difference in the community through our mission.

Benefits are subject to eligibility requirements and applicable plan provisions.

The agencies are equal opportunity employers and do not discriminate on the basis of any legally protected status or characteristic.

Protected veterans and individuals with disabilities are encouraged to apply.

Pay Range: $25 - $27 per hour