Sr. Camp Counselor/Office Assistant - Southold, NY

Cornell Cooperative Extension

New York State (Other)

Full time

WDR-00062259

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments.

Required Qualifications:

• Proficient with MS Office

• Valid driver’s license and able to pass DMV screen.

• Excellent communication skills.

• Must be detail-oriented.

Preferred Qualifications:

• Secretarial or customer service experience is desirable

• Experience in a camp setting is desirable.

POSITION DETAILS:

Salary: $5,500 - $7,150 per season

Schedule: EXEMPT – TEMP: June 1, 2027 – August 25, 2027

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) (https://hr.cornell.edu/jobs/how-we-hire) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) (https://apps.hr.cornell.edu/workdayCommunications/Recruitment%20job%20aids/applying\_for\_a\_job\_internal.pdf) document for additional guidance.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at [email protected]

Cornell Cooperative Extension is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Management – 30%

• Monitor the ongoing registration process to determine vacancies and closed sessions.

• Manage waitlists to maximize camp enrollment.

• Review and approve health forms

Coordination/Operation – 65%

• Serve as a frontline point of contact for parents and guardians who send their children to camp.

• Maintain waitlists; inform families promptly when a vacancy appears.

• Follow up with families to complete the registration process, including tuition payments, required forms, and permissions.

• Respond promptly and professionally to customer phone calls, emails, and written correspondence.

• Be thoroughly familiar with and assist families with the online registration process.

• Communicate with families to provide or obtain information as needed.

• Provide general office support: answer phones; take messages; pick up/distribute mail; photocopying; collating; filing.

• Assist with the design and purchase of branded products for the camp store.

• Maintains and updates merchandise inventories that include item type, color, size, and cost.

• Organizes and keeps clean camp store storage.

Professional Improvement – 5%

• In cooperation with Supervisor and Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and address changes and Association priorities.

• Collaborate in activities that support Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.

• Be familiar with and follow applicable federal, state, and local regulations, Association health and safety policy/procedure/requirement, and standards.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

Job Title:

Association Tmp Camp Couns Sr

Level:

No Grade - Annual

Pay Rate Type:

Salary

Company:

Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.