Grant Administrator II

Killeen, TX

Full time

R-097886

Job Title

Grant Administrator II

Agency

Texas A&M University - Central Texas

Department

Business Affairs

Proposed Minimum Salary

$5,166.67 monthly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

The Grant Administrator II is an integral part of the University’s research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipts through closeout. These grants are from a wide range of sponsors including the federal government, foundations, and industry.

A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H‑1B petitions filed after September 21, 2025, and Texas A&M University–Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities:

• Serves as the point of contact for faculty, sponsors and department administrators for research and non-research grants and contracts.

• Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.

• Reviews proposal budgets in the pre-award process for accuracy, completeness, and institutional compliance.

• Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations System policies and member rules for/to researchers and departmental staff to ensure compliance

• Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.

• Reviews and approves all expenditures

• Initiates financial close-out of sponsored research projects according to sponsor guidelines.

• Reconciles each grant account monthly and provides monthly reports.

• Prepares timely journal entries as necessary

• Maintains databases and electronic files.

• Other duties as assigned

Knowledge, Skills and Abilities:

• Working knowledge of research compliance issues and key federal grant regulations

• Understanding of financial records

• Knowledge of Word and Excel applications

• Ability to multitask and work cooperatively with others

• Attention to detail, organized, and strong verbal and written communication skills

• Organizational and time management skills, problem-solving and proofreading skills

Education and Experience

• Bachelor’s degree in Business or equivalent combination of education and experience.

• Five years of related experience in contract and grant administration in a university setting or state agency setting or three years experience as a Grants Administrator I in the TAMUCT system.

Salary: $62,000.00

Hours: Monday-Friday 8am-5pm, some weekends and after hours

Supervision of Others: This position supervises others.

Work Location: This is not a remote position. The selected candidate will be required to work on campus.

To Apply:

Please apply directly on our Texas A&M University-Central Texas Job Site (https://www.tamuct.edu/human-resources/employment-opportunities.html) . Please submit a cover letter, a résumé or CV, and the contact information for three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Thank you for your interest in a career at Texas A&M University - Central Texas!

A Proud Member of the Texas A&M University System

Texas A&M University-Central Texas was established in 2009 as a member of the Texas A&M University System, one of the largest systems of higher education in the nation. A&M-Central Texas is an upper-level institution, fully aligned with regional community colleges and offering quality bachelor's and master's degrees with an emphasis on access and affordability.

The student population at A&M-Central Texas is diverse and growing, with more than 2,600 students currently enrolled. To accommodate both full and part-time students, classes are offered on the main campus in Killeen, at off-site locations like Fort Hood and the East Williamson County Higher Education Center in Hutto, as well as fully online. The University serves the Central Texas region with a growing range of academic programs that foster excellence and achievement. At A&M-Central Texas, employees are part of a mission-driven community that values innovation, growth, and well-being—backed by strategic investments in compensation, culture, and career development. For more information about A&M-Central Texas, visit www.tamuct.edu .

Campus Photos (https://www.tamuct.edu/campus-photos/)

• TAMUCT Mission, Vision, and Values

• TAMUCT Homepage (https://www.tamuct.edu/index.html)

• The Office of Human Resources

• Benefits Summary (https://www.tamuct.edu/human-resources/benefits/index.html)

• Insurance Premiums

• Employee Assistance Program (https://www.tamuct.edu/human-resources/benefits/employee-assistance.html)

• University Holidays

• Employee Directory (https://www.tamuct.edu/directory/index.html)

• Safety and Security Notices

In accordance with Title IX of the Educational Amendments Act of 1972 and System Policy 08.01.01, Civil Rights Compliance (https://policies.tamus.edu/08-01-01.pdf) , Texas A&M University Central Texas does not discriminate on the basis of sex in its education programs and activities, including admission and employment .

Texas A&M University-Central Texas is an Equal Opportunity/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (254) 519-8610.