Regional Clinical Education Coordinator

Regional Clinical Education Coordinator

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• 11/10/2026

Jacksonville

Jacksonville

FL

United States of America

Onsite

Administrative and Support

Full-time

Description

JOB SUMMARY: The Regional Clinical Education Coordinator (Jacksonville) performs administrative and operational duties in support of the day-to-day activities of the Office of Clinical Education. This position is based at the LECOM Jacksonville University campus and requires a regular on-site presence to support institutional operations, faculty, students, and clinical education activities.

The coordinator supports affiliated hospitals, clinical training sites, preceptors, faculty, and students throughout Northeast Florida and may be required to travel between assigned locations to meet departmental and institutional needs. The position serves as a liaison between LECOM, affiliated clinical sites, students, and faculty to ensure the efficient administration of clinical education programs.

As operational requirements evolve, work assignments, reporting locations, schedules, and campus presence expectations may be modified to support the needs of the Clinical Education Department and the mission of LECOM. The employee's primary work location is the Jacksonville campus; however, the employee may be required to report to other LECOM facilities, affiliated hospitals, clinical education sites, or approved institutional locations as assigned.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Promotes and preserves the mission of LECOM;

• Communicates promptly and efficiently with students, faculty and staff when required to do so;

• Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities and overall operation of the Institution;

• Assists the Dean in planning lectures for Academic Day and scheduling speakers for a weekly lecture series;

• Assists the Dean with the management of the LECOM Grand Rounds;

• Assists the Dean with the growth of geriatrics sites, rotation opportunities, and preceptors;

• Manages 3rd and 4th Year board review volunteers, lecture topics, and attendance at lectures;

• Coordinates with Baptist Hospital, and other regional preceptors in planning and scheduling;

• Creates links for online lectures, and records/uploads online lectures to Google drive;

• Manages any technical difficulties that arise during live or online lectures;

• Ensures timely submission of faculty appointments and evaluations;

• Manages student files and assists students in setting up advisors;

• Assists students in setting goals and developing study plans;

• Manages incorporation of LECOM policies, procedures, and processes at new sites;

• Provides assistance and support to new site administrators regarding LECOM policies, processes, and procedures;

• Plans and prepares orientation and orientation schedule for regional students;

• Plans and prepares orientation for Baptist Hospital yearlong and visiting/auditioning students;

• Attends Regional Dean meetings and assists Regional Deans as needed;

• Works with department heads to set up field-specific groups and clubs, and notify students of the same;

• Maintains personnel files for all Baptist Hospital year-long students;

• Coordinates year-round volunteering opportunities and succession planning for all volunteer activities;

• Assists in proctoring Shelf Exams for students when needed;

• Creates rotation schedules, modifying as needed, and posts schedules to the Google drive;

• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;

• Maintains professional appearance and pleasant demeanor at all times;

• Maintains a regular on-site presence at the LECOM Jacksonville University campus as assigned by departmental leadership.

• Travels to affiliated hospitals, clinical education sites, partner organizations, and other LECOM facilities as required to support Clinical Education activities.

• Provides in-person support to students, faculty, preceptors, administrators, and visitors.

• Participates in on-site meetings, orientations, accreditation activities, campus events, faculty development activities, and institutional functions as assigned.

• Assists with the development, implementation, and coordination of operational processes supporting the continued growth and expansion of the Jacksonville campus and Clinical Education programs.

• Supports institutional initiatives requiring physical presence at designated work locations and events.

• Maintains flexibility to work at various approved institutional locations based on operational needs and departmental priorities.

• Coordinates communication and operational support among the Jacksonville campus, affiliated hospitals, preceptors, students, and faculty.

• Assists departmental leadership with projects and assignments related to clinical education operations and accreditation activities.

• Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS : Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong organizational, communication, and interpersonal skills.

• Ability to maintain confidential information and exercise professional judgment.

• Ability to work independently and collaboratively in a team-oriented environment.

• Ability to work effectively in a multi-site academic and clinical education environment.

• Ability to maintain reliable transportation and travel between assigned work locations.

• Ability to maintain a consistent physical presence at designated institutional locations as required.

• Ability to represent the Institution professionally at affiliated clinical sites and community locations throughout the region.

• Ability to adapt to changing operational needs and work assignments while maintaining productivity and efficiency.

• Proficiency with Microsoft Office and other assigned institutional software systems.

• Web-designing experience in the related field preferred;

• Possess a typing speed of at least 65 wpm with a high degree of accuracy;

• Ability to create, take dictation, or transcribe documents;

• Assistant must have sound decision making capabilities and the ability to work independently and as directed by the ADCE;

• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax;

• Possess excellent grammar, writing and proofreading skills;

• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

• Assessing and prioritizing multiple tasks, projects, and demands;

• Maintaining confidentiality of work related information and materials;

• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS :Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel, and other various internet resources to properly support and promote the mission of LECOM.

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS : Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;

• Web-designing experience in the related field preferred;

• Excellent organizational skills;

• Maintaining an established work schedule;

• Ability to be self-reliant and follow instructions;

• Possess a typing speed of at least 65 wpm with a high degree of accuracy;

• Ability to create, take dictation, or transcribe documents;

• Assistant must have sound decision making capabilities and the ability to work independently and as directed by the ADCE;

• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax;

• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;

• Possess excellent grammar, writing and proofreading skills;

• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

• Ability to work in a fast paced environment that requires multitasking;

• Effectively using interpersonal and communications skills including tact and diplomacy;

• Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;

• Assessing and prioritizing multiple tasks, projects, and demands;

• Maintaining confidentiality of work related information and materials;

• Establishing and maintaining effective working relationships;

• The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;

• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

• The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and

• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS :Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel, and other various internet resources to properly support and promote the mission of LECOM.

• Ability to travel regularly between assigned work locations.

• Ability to attend meetings and events at multiple locations throughout Northeast Florida.

WORK ENVIRONMENT :

Employee is responsible for performing duties in an environment that is free from discrimination, intimidation, coercion, or harassment, including sexual harassment.

Work is performed at the LECOM Jacksonville University campus, affiliated hospitals, clinical education sites, and approved community locations throughout Northeast Florida.

Regular attendance and physical presence at designated work locations are essential functions of this position.

The noise level in the work environment is generally low to moderate. Travel between work locations may be required to support departmental and institutional operations.

SAFETY:

Assists in the creation of a culture of safety and environmental protection by performing work safely in accordance with departmental safety procedures. Operates equipment safely and reports any unsafe work conditions or practice to supervisor.

INFORMATION MANAGEMENT:

Ensure compliance with the LECOM Computer and Network Usage Policy – General Guidelines for Faculty and Staff.

ESSENTIAL FUNCTION:

Maintaining a regular on-site presence at the LECOM Jacksonville University campus and traveling to affiliated clinical education sites, hospitals, and institutional locations as assigned are essential functions of this position