Accounting Specialist - Finance Department

Job Summary:

This position is responsible for processing invoices, utility bills, check requisitions and non-exempt expense reports. This position will also be responsible for clearing the AP subledger entries.

Essential Functions:

• Verifies all supporting documentation is electronically scanned into invoice processing module (ERP/Third-Party Systems).

• Assign general ledger account coding to vendor invoices.

• Obtain invoice approvals for invoices via ERP/ Third-Party systems workflow when purchase orders are not established.

• Reviews and matches invoices with purchase orders, verifying accuracy of all information, including but not limited to correct vendor, bill to amounts, quantity, and account coding.

• Performs review/audit of invoices and expense reports to company policy.

• Troubleshoots issues and works with vendors and internal customers to resolve discrepancies.

• Ensures consistent application and compliance with all required accounting policies and controls.

• Research vendor inquiries for past due invoices.

• Match and distribute any checks processed outside of Third-Party system.

• Answers and replies to routine emails regarding vendor and internal customer inquiries.

• Assists with retrieving information for internal and external audits.

• Clears weekly, and monthly all entries that are coded to the accounts payable intercompany.

• Analyze, research, and reconcile vendor statements to the company’s payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications.

• Performing accounts receivable administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, and filing paperwork.

• Generating accounts receivable reports and statements for internal use.

• Processing and recording receipt transactions for goods sold or services rendered.

• Assign general ledger account coding to customer invoices.

• Answers and replies to routine emails regarding customer and internal business partners inquiries.

• Collect payment from customers and accurately record it into the ERP system.

• Maintain financial databases, computer software systems and manual filing systems.

• Performs other duties as assigned by management.

Job Requirements and Qualifications:

• Associate or Bachelor of Business, Accounting, Finance, related field preferred

• Three or more (3+) years accounts payable experience (including ERP)

• Must be PC proficient and able to thrive in a fast -pace setting.

• Hands-on experience with enterprise-wide accounting Enterprise Resources Planning (ERP) system.

• Experience with Microsoft Dynamics (Navision) or other large automated accounting system a plus.

• Proficient in Microsoft Office. Intermediate to advance Microsoft Excel required.

• Must have excellent customer service skills.

• Must have a positive attitude and interpersonal skills.

• Excellent oral and written communication skills.

• Must be able to work independently as well as in a team environment.

• Must have strong organizational skills with attention to detail.

Working Environment Conditions/Requirements:

• Must maintain a valid driver’s license and maintain dependable transportation.

• Ability to work in an office environment or remotely performing accounting/office functions.