Project Assistant - UIC Municipal Services

Overview

UIC Municipal Services seeks a full-time Project Assistant to join our team. Project Assistant will be responsible to prepare, verify, and process accounts payable (A/P), and accounts receivable (A/R) invoices. This role supports the accounting department with daily financial transactions and assists with additional accounting tasks and administrative duties as assigned. The Project Assistant will also book travel, develop travel itineraries, and schedule travel accommodations for personnel according to travel orders using knowledge of routes, types of carriers, and travel regulations.

Responsibilities

Essential functions will include:

• Create monthly invoices by using Timberscan WIP reports and Excel to customize bills using contract billing terms.

• Monitor shared inbox daily for A/P and A/R-related documents; determine appropriate action (e.g., process for payment, request coding/authorization, route to appropriate personnel).

• Review and process invoices, past due statements, and related financial documents received via email.

• Input and verify accounting codes on invoices for accuracy against the chart of accounts.

• Seek appropriate approvals for properly coded invoices prior to batch processing.

• Process approved accounts payable invoices for payment and ensure timely mailing to vendors.

• Process approved accounts receivable deposits to customer accounts.

• Turn in certified payroll reports to the State of Alaska each week.

• Handle voided or canceled checks due to errors, loss, or returns; document, file, and reissue per policy; post adjustment or corrective entries as needed.

• Maintain and organize A/P and A/R files, including vendor and customer records, documents, and audit cycles.

• Transmit financial documents via fax, email, mail, or accounting software systems.

• Assist with monthly reconciliation of A/P and A/R transactions against statements and aging reports.

• Generate and file “AP Edit Reports” and other relevant reports for general ledger review.

• Assist with annual or ad hoc A/P and A/R audit preparations.

• Provide support and guidance to UIC staff and vendors regarding A/P and A/R processes and inquiries.

• Interface with bank treasury management partners to maintain account accuracy.

• Coordinate with credit card program contacts to ensure accurate and documented transaction recording.

• Perform other accounting-related duties as assigned.

• Verify travel orders to ensure costs, availability, and convenience of different types of carriers and selects the most advantageous route and carrier.

• Receive and review approved travel requests for authority, travel dates, mode of travel, special arrangements (supporting documents, excess baggage, hotels, car rentals) and other pertinent information for both Water & Sewer and Underground Projects.

• Delivering personnel files and travel orders to people prior to departure.

Qualifications

Minimum Qualifications:

• A High School Diploma or GED.

• 2–5 years of related accounting experience.

• Proficient in Microsoft Excel, Word, and Outlook.

• Strong written, verbal, and phone communication skills.

• Accurate 10-key data entry skills.

• Must have knowledge of travel and charge card regulations, policy and procedures and be able to plan for individuals requiring emergency travel.

• Knowledge of basic accounting principles.

• Ability to multi-task, work under pressure, and meet deadlines.

• Ability to maintain strict confidentiality of corporate information.

• Strong skills in reading comprehension, time management, critical thinking, and basic mathematics.

• Knowledge of clerical procedures and office practices.

• Strong abilities in oral and written expression, problem-solving, and information organization.

• All employees must pass Non-DOT pre-employment drug screening.

Physical and Mental Demands:

• Work is primarily sedentary and performed at a computer workstation.

• Must be able to sit for extended periods and perform repetitive data entry.

• Occasional lifting of files or boxes up to 10 pounds.

• Requires focus, attention to detail, and the ability to manage multiple tasks under deadlines.

• Must be able to communicate effectively and professionally with internal and external stakeholders.

Working Conditions:

• Work is performed in a standard office environment.

• Noise level is generally moderate, typical of office settings.

• Occasional extended hours may be required during peak periods (e.g., month-end, year-end).

#LI-WW1

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender or gender identity, pregnancy, national origin, age, disability, military/veteran status, marital status, genetic information, or any other legally protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and subject to other state and federal requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. Please view Equal Employment Opportunity posters here .

All candidates must apply online at www.uicalaska.com , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance www.uicalaska.com/careers/recruitment/ .

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Utqiaġvik, Alaska and is recognized as one of Alaska’s top 10 companies with approximately 4,400 employees nationwide and revenues above $1 Billion annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. As a proud Alaska Native Corporation, our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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Requisition ID 2026-26538

Category Admin/Office Support

Location : Location US-AK-Anchorage

Travel Requirement N/A

Entity : Name UIC Municipal Services LLC