ADMINISTRATIVE COORDINATOR 4-EDUCATION ADMINISTRATION-WAE/PART TIME

Office of Juvenile Justice Swanson Center for Youth-Monroe 4701 S. Grand St., Monroe, LA 71202 https://ojj.la.gov/location/swanson-center-for-youth-monroe

The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive, law-abiding citizens. We are seeking a detail-oriented and dependable Administrative Coordinator 4 to support business operations with a focus on property control and asset management. This position plays a critical role in maintaining accurate inventory records, coordinating procurement and transfers, and ensuring compliance with state property regulations. The ideal candidate will bring strong organizational skills, a working knowledge of state systems, and a commitment to operational excellence in a mission-driven environment.We’re looking for a dependable professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Provide advanced paraprofessional support requiring independent judgment to ensure efficient daily operations within the department.
• Perform program-specific administrative tasks in compliance with applicable rules, regulations, and agency policies.
• Serve as a primary liaison between the department and internal/external stakeholders, including customers, vendors, and partner agencies.
• Receive, review, and verify applications or forms for accuracy and policy compliance; identify and resolve discrepancies; and make initial eligibility assessments when appropriate.
• Prepare requisitions for supplies and assist with administrative functions such as purchasing, property control, and safety processes.
• Gather information from multiple sources and prepare specialized reports formatted according to departmental standards.
• Provide direct administrative support to a manager, including maintaining calendars, coordinating travel, issuing communications, and handling administrative matters on their behalf.

Position-Specific Details: Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana. Appointment Type: This is a WAE/part-time position The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

How To Apply: No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources [email protected]