Human Resources Administrative Assistant

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

This position supports Human Resources operations by serving as the first point of contact for visitors, employees, and departments. The role provides administrative and customer service support that helps ensure accurate processing of personnel actions and maintenance of employee records. This position contributes to efficient HR operations by supporting onboarding activities, maintaining HR systems, and assisting with general office needs.

Primary Duties and Responsibilities

• Provide front-desk and administrative support by greeting visitors, answering and routing telephone calls, directing individuals to appropriate offices or staff, and assisting employees with completion of new hire paperwork, including I-9 and tax forms.

• Coordinate incoming HR Operations paperwork by reviewing documents for accuracy, verifying student enrollment when required, matching PAFs with hiring documentation and background checks, logging submissions in tracking systems, and distributing materials for data entry.

• Respond to HR-related inquiries from university employees, departments, and the general public by providing accurate, timely, and customer-focused information.

• Update employee records by processing name and address changes in SOAR and Enroll Blue in accordance with university procedures.

• Administer employment verification processes by managing E-Verify submissions, verifying Selective Service registration when applicable, and completing employment verifications for current and former employees. Respond to inquiries from governmental agencies in a timely and professional manner.

• Perform other duties as assigned in support of HR Operations.