Human Resources Generalist /AS1370P

This Position is for a Human Resources Generalist with a public university located in Perkinston, MS. Job Description: The Human Resources Generalist is responsible for administering employee benefits, onboarding, and providing employee-focused Human Resources services across the College. This position serves as a primary resource for employees regarding benefits enrollment, coverage options, retirement resources, and related inquiries, ensuring employees receive accurate information and responsive assistance throughout their employment. The HR Generalist also manages compliance-related tasks and supports employees across multiple locations. This position is based on the Perkinston Campus; however, routine travel to other campuses and locations throughout the district is required to fulfill job responsibilities and provide services across the College. This position reports to the Coordinator of Employee Relations. Job Duties: DUTIES AND RESPONSIBILITIES: 1. Verify and input biographical information, job titles, pay, and other essential details for new hires. 2. Process applicant information for creation of employee accounts and profiles. 3. Track all new hires, promotions, and transfers to facilitate onboarding, orientations, and benefits enrollment. 4. Manage the completion and submission of I-9 Forms and E-Verify. 5. Serve as the primary point of contact for employee benefits questions and issues. 6. Facilitate the enrollment of new employees into Banner and appropriate online platforms. 7. Discuss pay periods, contracts, and all benefits. 8. Provide employee benefits education and engagement and mandatory courses during the onboarding process. 8. Set up deductions in Banner for taxes, retirement, medical, dental, vision, life insurance, disability, 403b, and other benefits. 9. Process deductions, including calculating arrears amounts. 10. Manage changes to employee benefits, such as adding or dropping benefits due to life events (e.g., loss of coverage, marital status, birth, death). 11. Terminate benefits (including BCBS, MS Deferred) on the appropriate effective dates when employees leave. 12. Ensure all necessary forms for benefits and personal information changes are completed and maintained. 13. Process short-term and long-term disability claims, coordinating with New York Life and communicating necessary information to employees. 14. Provide guidance to family members of deceased or retired employees regarding life insurance coverage and necessary documentation. 15. Facilitate completion and submission of appropriate documents for rehired retirees 16. Ensure compliance with COBRA regulations by notifying the benefits administrator of terminations. 17. Oversee medical files in accordance with institutional policies and HIPAA requirements. 18. Troubleshoot and resolve system issues in the PeopleAdmin to Banner integration, partnering with the Human Resources Information Systems (HRIS) Analyst, Technology & Research division and PeopleAdmin to maintain data integrity. 19. Assist the HRIS Analyst with Affordable Care Act (ACA) reporting. 20. Manage vendor relations for issuing member ID cards for insurance participants, as needed. 21. Support other HR functions, such as recruitment, onboarding, employee records, and employee development. 22. Assist with compliance audits and reporting related to employee records, leave management, and benefits reconciliation. 23. Assist with projects, activities, and HR event logistics, including Annual Open Enrollment, New Personnel Orientation, and Employee Development Program sessions. 24. Assist with drafting and proofreading correspondence and reports for correct grammar, spelling, and punctuation for HR documentation. 25. Stay updated on changes in labor laws and regulations impacting employee records, FMLA , benefits billing, and HR practices. 26. Coordinate with campus and center representat ves to schedule and complete appointments for all employees receiving College benefits on or before their hire date. To ensure new hires complete all required payroll paperwork and receive an overview of the College's employee benefits, enrollment procedures, and available resources. 27. Represent Human Resources at campus events and employee outreach activities 28. Perform all other duties assigned by the Coordinator of Employee Relations and/or Associate Vice President of Human Resources. Mandatory Qualifications: (M1) Bachelor's degree in Human Resources, Business Administration, or a related field from a regionally accredited institution of higher education. (M2) Minimum of 2 years of experience in Human Resources, Finance, and/or Business Operations. (M3) Excellent organizational and time management skills, with demonstrated ability to prioritize responsibilities, manage multiple tasks, and improve processes. (M4) Strong verbal and written communication skills, including the ability to present information, lead meetings, respond to inquiries, and communicate sensitive information professionally and appropriately. (M5) Demonstrated proficiency in technology, including Microsoft Office applications, specifically Word, Excel, and OneDrive. (M6) Strong interpersonal and customer service skills, with an approachable, patient, responsive, and collaborative demeanor and a commitment to providing a positive employee experience when interacting with employees at all levels. Desirable Qualifications: (D1) Master's degree from a regionally accredited institution of higher education in Human Resources, Business Administration, or a related field. (D2) Prior experience in the administration of benefits, particularly with regard to the state of MS benefits packages/coverages. (D3) Prior experience conducting new hire meetings, discussing employee benefits, communicating retirement benefits, etc. (D4) Prior higher education employment experience with SCT Banner. (D5) Prior experience in handling highly sensitive and confidential information. (D6) Prior experience in a fast paced/dynamic environment. EEO/Compliance: Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address [email protected]. The College: The Mississippi Gulf Coast Community Colle