Transportation Specialist

Summary

The Transportation Specialist position is located within the Supply Chain Management Service at the Oklahoma City VA Health Care System and is responsible for providing program oversight, leadership, and training for employees authorized to operate fleet vehicles and use associated fleet credit cards, to include Disabled American Veterans (DAV), VA-owned, General Services Administration (GSA) leased vehicles, and other fleet resources.

Duties

The Transportation Specialist serves as the facility's subject matter expert for government vehicle operations, providing guidance, oversight, and training to employees on the proper use of General Services Administration (GSA)-leased and Department of Veterans Affairs (VA)-owned vehicles, as well as the associated vehicle fleet credit cards. Major duties and responsibilities include but are not limited to: Oversees the safe operation and maintenance (through demonstration) of government credit cards, trucks, cars, buses, and other equipment in the fleet. Ensures that proper maintenance records are kept on all vehicles and pieces of equipment owned and leased by the faciliy, Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and SUVs to heavy trucks, buses, para-transit vehicles, and special-purpose vehicles. Plans direct and administers the complete maintenance program for a variety of standard and special-purpose vehicles. Inspects commercial sources for maintenance of vehicles operating locally and coordinates all maintenance requirements and directs service station operations for the area. Plans and coordinate the vehicle rotation program by reviewing utilization patterns, then scheduling and rotating vehicle usage to achieve maximum efficiency and economy. Initiates vehicle procurement action on replacement and additional vehicles based on replacement standards and consultation with using agencies. Determines when to dispose of used vehicles and equipment, and directs preparation of vehicles for turn-in. Coordinates customer service requirements and serves as liaison to ensure needs are met. Advises on facility goals of cost reduction, energy reduction, and productivity improvement. Supports emergency relief operations by using expertise in facilitating aid to these situations by delegating/appropriating/assigning the use of vehicles during the exercising of the local emergency management plan. Analyzes overall fleet operations as to profit and loss and recommends changes to vehicle types and sizes. Serves as the alternate timekeeper for Supply Chain Management Service employees, utilizing the Veterans Affairs Time and Attendance System (VATAS) to support accurate timekeeping and attendance records. Administers the facility's fleet management program, overseeing operational, financial, and service delivery functions, including vendor performance, vehicle utilization, productivity metrics, and program effectiveness to ensure efficient and cost-effective operations. Implements changes for cost and operational improvements while maintaining cost-efficient operations, ensuring maximum vehicle utilization and quality of service. Develops, manages, administers, and ensures compliance with Purchase Card Program standards, policies, and procedures. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:00am-3:30pm Virtual: This is not a virtual position. Position Description/PD#: Transportation Specialist/PD133930 and PD133940 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required involves walking, standing, bending, and carrying items including books, supplies, and parts, and driving motor vehicles. Travel is required for inspection of maintenance and repair work, accident investigation, etc. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement (IOR): The Transportation Series, 2101 has a minimum qualification entry requirement: Education: Undergraduate and Graduate Education: Major study -- accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the position. OR, Specialized Experience: Experience that demonstrated a knowledge of the transportation function(s) of the position to be filled. AND, You may qualify based on your experience and/or education for the GS-7 grade level as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manage and coordinate fleet operations involving standard and specialized vehicles and equipment; apply knowledge of fleet acquisition, utilization, maintenance, and repair practices to support organizational mission requirements; analyze and administer fleet resources, budgets, and related financial activities in accordance with federal policies and procedures; interpret and implement fleet management, purchase card, and operational policies to ensure compliance and effective program execution; coordinate with internal and external stakeholders, including federal, state, and local agencies, to support transportation and fleet management initiatives; prioritize and adjust fleet operations and resource allocations to meet changing mission demands, emergency requirements, and organizational objectives with minimal supervision. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education as stated above to meet total experience requirements. You may qualify based on your experience and/or education for the GS-9 grade level as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manage and oversee fleet operations involving standard and specialized vehicles and equipment, including vehicle acquisition, utilization, maintenance, and replacement planning; apply knowledge of fleet management principles, vehicle specifications, repair requirements, and commercial maintenance services to support organizational operations; independently allocate fleet resources and coordinate transportation services to meet routine, emergency, and mission-critical requirements; interpret and implement fleet, purchase card, and operational policies, ensuring compliance with program and fiscal requirements; apply budgeting, accounting, and appropriations principles to manage fleet-related resources and financial activities; collaborate with Federal, state, and local agencies, customers, and community partners to support transportation and fleet management initiatives; adjust operations, schedules, and resource priorities to respond to changing mission requirements while maintaining effective service delivery. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., in a related field. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education as stated above to meet total experience requirements. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. How You Will Be Evaluated

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Other Information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.