Administrative Office Coordinator, Undergraduate Nursing

Location: Troy, NY Category: Staff Positions Job Type: Hourly Posted On: Fri Sep 25 2026 Job Description:

The on-site full-time Administrative Office Coordinator for Undergraduate Nursing collaborates with the remote part-time administrative office coordinator for undergraduate nursing. The coordinator reports to the Administrative Coordinator for Graduate Nursing and the Chair of Nursing.

The coordinator supports the nursing program in meeting the needs of the nursing students, faculty, institution, and external partners by initiating, establishing, and maintaining clinical contracts and all related documents; and by maintaining ongoing communication with all stakeholders. The undergraduate nursing office coordinator coordinates with faculty and the graduate nursing coordinator with placement, confirmation, and communication regarding students in clinical and lab sites- including student documentation related to orientation, health clearance, completion of mandatory orientation modules, and health clearance. This includes the creation, maintenance and oversight with faculty regarding student placement. In addition, this position also collaborates with the remote undergraduate coordinator and the faculty to ensure all agencies provide the appropriate experiences for students to achieve course, program, and NY State Ed and accreditation outcomes.

The Administrative Office Coordinator for Undergraduate Nursing will also assist undergraduate and graduate office coordinators and faculty to identify, track, and record requirements at each clinical placement site (such as orientation mandatories including completion of modules, pre- and post-tests) and communicate these clinical requirements to instructor and student groups in a timely manner. Additional responsibilities include overseeing database management and records management, communicating effectively to meet the needs of faculty and students, placing service tickets and work orders, assisting with reports- including appendices and virtual resources- and as needed with annual NYSED and AACN reports.

The estimated wage is $20 per hour for 37.5 hours per week for 52 weeks (12 months).

Job Requirements:

• Baccalaureate Degree Preferred; will consider comparable training and experience

• Advanced verbal and written communication skills

• Advanced Skills in Microsoft Suite including Excel and all of Google Workspace

• Previous office experience and ability to make informed decisions in a fast-paced setting

• Ability to organize and complete projects with or without supervision are essential

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere. Visit our Employment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

• Applications accepted until position is filled.

• Reports to: Chair of the Nursing Department