Administrative Specialist

Advertisement Closes

11/13/2026 (11:59 PM ET)

2605845

Administrative Specialist

Pay Grade12

Salary

$3,400.00 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment. (https://personnel.ky.gov/Pages/Careers.aspx)

Hiring Agency

Transportation Cabinet | Department of Highways

Location

634 E Dixie Hwy

Elizabethtown, KY 42701 USA

Description

The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.

By joining our Department of Highways - District 4 - District Administration as a Administrative Specialist in Hardin County, you’ll have the opportunity to provide administrative support in the accounting section for the District.

Summary of Responsibilities:

• Provides professional support to the District 4 office.

• Reviews, compiles and prepares operational records and reports for compliance with federal, state and agency reporting requirements.

• Processes all Delivery Orders (DOs), Payment Request Commodities (PRCs), General Accounting Expenditures (GAX) documents, and Pro Card payments.

• Prepares and enters payroll into KHRIS.

• Provides administrative support to supervisors and staff.

• Drafts correspondence and contacts field personnel by phone, in writing or in person.

• Reviews and coordinates completion of all required paperwork.

• Collects, compiles, and enters data into agency computer programs.

• Prepares travel reimbursements.

• Scans and electronically maintains all invoice and payment documents, as well as payroll.

• Serves as back-up to Training Coordinator.

• Completes required paperwork.

• Attends meetings.

• Provides coverage on switchboard.

• Answers phone calls, distributes messages, greets and directs visitors.

Ideal candidate will have experience in:

• We seek individuals who are team players, self-motivated, strive for quality results, take pride in their accomplishments and have a desire to advance in their personal development.

• The ideal candidate will possess a professional attitude, excellent communication skills and be very detail oriented.

• MS Office and prior accounting system, preferably eMARS, experience is a plus.

• Prior experience in accounting, payroll, timesheets, and handling of incoming and outgoing mail.

• Prior experience with customer service and, or, public service is desirable.

Benefits and Perks:

• Comprehensive health with optional dental and vision insurance.

• Retirement savings.

• Professional development opportunities and ongoing trainings.

• A collaborative and innovative work environment.

• Employee wellness programs.

• Generous holiday schedule and paid time off.

• Rewarding career as a public servant.

• Telecommuting potential after initial probationary period

Additional position information: Incumbents working in this job title primarily perform duties in an office setting.

We invite you to apply for the opportunity to allow you to expand your learning potential while providing a steady paycheck and benefits.

We look forward to reviewing your application.

The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 orhttps://dhs.gov/e-verify

Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Dana King [email protected] ([email protected] ?Subject=2605845 - Administrative Specialist) or 270-766-5066.

An Equal Opportunity Employer M/F/D