Senior Administrative Associate for Research, Texas Materials Institute

Grant Proposal and Sponsored Research AdministrationWork closely with TMI core faculty members to coordinate and support sponsored research proposal submissions. Assist with proposal preparation, administrative documentation, budgets and supporting materials; coordinate institutional routing and approvals; and communicate with faculty, departmental administrators, central research administration offices (OSP or DTI), sponsors, and collaborating institutions as necessary. Support grant extensions, amendments, grant agreements, and other award-related administrative actions while ensuring required documentation and deadlines are met. Grant Lifecycle and Financial ManagementProvide ongoing administrative management of sponsored research awards throughout the grant lifecycle. Monitor award periods, account activity, balances, expenditures, funding availability, and administrative deadlines. Identify account-management issues and work with faculty and OSP / DTI to facilitate timely resolution. Assist faculty with grant extensions, funding changes, account transitions, and award closeout activities. Faculty Grant Financial Reporting and AnalysisPrepare and distribute monthly grant financial reports for TMI core faculty members via emails and Box folders. Review grant balances, expenditures, commitments, personnel (GRA/Postdoc/URA) and tuition costs, project periods, and other relevant financial information. Provide faculty with clear and timely information regarding the financial status of their research accounts and assist with follow-up actions or corrections when discrepancies or funding concerns are identified. Purchasing, Vendor Payments, Reimbursements, and Tuition Provide purchasing and payment support for TMI core faculty research groups. Process and coordinate purchase requests, vendor payments, invoices, reimbursements, and related documentation in accordance with university policies and funding requirements. Communicate with faculty, research personnel, vendors, procurement staff, and accounting offices to resolve purchasing and payment issues. Process GRA Tuition TRB at the beginning of each semester. ProCard Administration Manage ProCard transactions and supporting documentation for assigned research groups, including transaction review, receipt collection, reconciliation, and follow-up. Maintain organized administrative and financial records and provide additional research administration and operational support as needed to ensure timely and effective service to TMI faculty and research programs. Travel Administration and other related duties as assigned Coordinate research-related travel for TMI core faculty members and research-group personnel. Process travel authorizations, reservations, reimbursements, and supporting documentation; review requests for compliance with university and applicable funding requirements; and assist travelers with resolving travel-related administrative issues.