Senior Administrative Associate, Department of Mechanical Engineering
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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Job overview
The Senior Administrative Associate supports a faculty member in Mechanical Engineering with sponsored-project and research-account administration. The role coordinates grant and contract processes, purchasing, travel, appointments, records, communications, meetings, and faculty materials, while serving as a liaison to the Office of Sponsored Projects and other campus departments and centers.
Skills & qualifications
Skills
Full job description
Serve as the primary contact for Dr. Manthiram regarding grants/contracts process, including application preparation, budget preparation/revision, proposal formatting, and editorial remarks on proposals. Serve as Office of Sponsored Projects (OSP) liaison regarding grants/budgets. Distribute information to Dr. Manthiram regarding new grant opportunities, calls for proposals, changes in contracts and grants policies for federal agencies, national organizations, and national foundations.Process purchasing/vouchering/IDT actions and related troubleshooting on departmental/research grant accounts. Monitor/maintain gas cylinder rentals, keep inventory of laboratory equipment, make or assist with travel reservations and reimbursements, manage and maintain research grant accounts, check and verify transactions in research grant accounts, and keep track of monthly statements of research grant accounts. Maintain databases. Work with departments to process research staff and student appointments.Pick up/sort faculty mail. Coordinate or schedule committee or group meetings. Prepare memoranda, prepare/proofread out-going correspondences. Check reports or manuscripts for accuracy and prepare or proofread presentations and PowerPoint slides. Prepare or edit faculty annual reports and vita.Manage and update faculty web page.Liaison to other staff of the department as needed. Coordinate work with other campus departments or centers as needed.Other related functions as assigned.
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