Senior Contracts and Grants Specialist

Grant and Contract AdministrationFunction as grant and contracts administrator for the Dana Center.Work with Dana Center staff to prepare and submit proposals, agreements, and contracts for submission to prospective sponsoring agencies and organizations.Review request for proposals (RFP) solicitationsGrant proposal guidelines (Federal, Foundations, and State agencies)Service Agreements (Memorandum of Understanding (MOU), Interagency, etc.)Utilize internal university systems and external sponsor programs throughout the proposal and contracting process.Sponsor and Stakeholder Liaison Serve as point of contact for sponsors, Principal Investigators, training sites, and service providers, and act as departmental liaison supporting the management of proposals, contracts, awards, and other agreements with:University Office of Sponsored Projects (OSP)Vice President of Chief Financial Operations (VPCFO)UT FoundationOffice of Accounting and Purchasing officesFinancial and Payment OperationsInitiate and finalize the Payee Information Form (PIF) process with new vendors/consultants to acquire a university EID and initiate the payment procedures.Maintain clear communication with external vendors/service providers throughout the payment process.Process Purchase Order encumbrance requests, amendments, and cancellations through the Point Plus System.Complete invoice payment processing for service agreements, sub-awards, consultant, and other payment types using the DEFINE accounting system.Manage various Smartsheet internal requests relating to payment vouchers and contracts and grants processing.Audit and approve departmental travel vouchers in the DEFINE system as the 2nd of 2 initial approvers, checking for accuracy, compliance with Action Plan Budgets, and UT accounting policies.Accounting Policy and Finance Team SupportCollaborate, develop, and/or create plans, manuals, and departmental policies for accounting and administration.Provide support to the Finance Team, Operations, and Chief Operating Officer as needed.Records ManagementMaintain electronic records of supporting documents for fully executed contractual agreements and grant awards on the Dana Center server.Organizational Culture and Other DutiesParticipate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility.Help enhance professional relationships, satisfaction, and organizational effectiveness.Perform other related functions as assigned.