Lead Analyst

46593BR

Position Description:

The Lead Analyst for Institutional Scheduling is responsible for the day-to-day coordination, development, maintenance,

and quality assurance of the University's academic course schedule and institutional room assignments. The position

coordinates the scheduling cycle from initial schedule development through publication and registration, working

directly with academic schools and programs to build and maintain course sections, assign instructional space, resolve scheduling conflicts, process schedule changes, and ensure the accuracy and completeness of academic scheduling information in Banner and related systems. The position also supports effective use of classrooms and other institutional spaces by coordinating room assignments, monitoring space usage, analyzing scheduling and utilization data, and identifying opportunities to improve instructional space allocation. The Lead Analyst serves as the primary operational resource for academic scheduling processes and works closely with curriculum, enrollment services, enrollment technology, academic units, and other institutional partners to ensure the academic schedule supports approved curriculum, student enrollment, instructional needs, and institutional operations.

Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Requisition ID:

46593BR

Work Location:

El Paso

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Campus:

HSC - El Paso

Department:

ELP Registrar and Enrollment Svcs

Major/Essential Functions:

• Coordinates the day-to-day development, maintenance, and publication of the academic course schedule in accordance with established academic calendars, scheduling timelines, and Registrar procedures.

• Works with academic schools and programs to collect, review, and process scheduling information; builds and maintains course sections in Banner and related systems, including meeting patterns, instructional methods, enrollment capacities, restrictions, attributes, faculty assignments, and other required section information.

• Coordinates institutional space scheduling, assigning appropriate spaces based on enrollment, room capacity, instructional needs, technology requirements, scheduling priorities, and established institutional practices.

• Monitors classroom and instructional space utilization; analyzes scheduling, enrollment, capacity, and utilization data; prepares reports; and identifies opportunities to improve the effective allocation and use of instructional space.

• Manages routine schedule changes throughout the scheduling and registration cycle, including section additions and cancellations, meeting changes, room changes, faculty assignments, enrollment capacity adjustments, and other approved modifications.

• Performs comprehensive schedule audits and quality assurance reviews to identify missing or inaccurate information, scheduling conflicts, inappropriate configurations, and other discrepancies; coordinates corrections with academic units and appropriate Registrar personnel.

• Coordinates academic schedule and registration readiness activities, including schedule rollover and term-building processes, and ensures course sections and related scheduling elements are appropriately established before registration.

• Serves as the primary operational resource for academic scheduling and instructional space coordination; provides guidance and training to academic personnel regarding scheduling timelines, procedures, system requirements, and established scheduling practices.

• Develops and maintains scheduling procedures, calendars, documentation, reports, queries, and tracking tools; analyzes scheduling trends and recurring issues and recommends improvements to scheduling processes, data quality, space utilization, and operational efficiency.

• Collaborates with curriculum, enrollment services, enrollment technology, academic units, and other institutional partners on scheduling issues, Banner testing, system changes, and process improvements; escalates matters involving curriculum approval, policy interpretation, or exceptions to appropriate Registrar leadership.

• Supports the strategic priorities of the Office of Student Services and Student Engagement as directed by the appropriate supervisor.

• Remain current with all licensure, certifications and mandatory compliances and trainings required of this position.

• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Perform all other duties as assigned.

Required Qualifications:

• Bachelor’s degree plus four years progressively responsible related experience; OR a combination of education and experience to equal eight years.

Preferred Qualifications:

• Experience in academic scheduling, course scheduling, registration, student records, or related higher education operations.

• Experience using Ellucian Banner Student or a comparable student information system, particularly course section and scheduling functionality.

• Experience coordinating classroom or instructional space scheduling and analyzing space utilization.

• Experience working with academic calendars, terms and parts of term, meeting patterns, instructional methods, enrollment capacities, and registration restrictions.

• Experience developing reports, queries, spreadsheets, or other tools to audit scheduling data, monitor operations, and support decision-making.

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .

Does this position work in a research laboratory?:

No

Required Attachments:

Resume / CV, Transcript

Job Type:

Full Time

Pay Basis:

Hourly

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required:

Up to 25%

Shift:

Day

Grant Funded?:

No

Job Group:

Information and Records Clerks