J222 Contract Specialist I or II - Construction Division

Contract Specialist IPerforms complex contract administration duties to include reviewing, processing, monitoring, and maintaining contracts and related documents to ensure compliance with applicable requirements, policies, and procedures. Work requires regular contact with governmental entities, contractors, and internal stakeholders. Employees at this level perform assignments under established guidelines and exercise judgment within defined parameters. Work priorities are generally established in coordination with management, and complex or unusual issues are referred to the supervisor or higher-level staff for guidance and resolution.Contract Specialist IIPerforms highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties:Contract Specialist IAssists in reviewing contracts, statutes, regulations, policies, and procedures to support compliance with Department and governmental requirements. Assists in researching contract administration practices, systems, and procedures and provides input for process improvements. Presents information and provides guidance to internal and external stakeholders regarding routine contract-related matters. Researches applicable policies, procedures, statutes, regulations, and contract records to support assigned responsibilities. Reviews contracts, amendments, procurement documents, supplemental agreements, and qualification materials for completeness and compliance with established requirements. Assists in monitoring contractor insurance certificates and related documentation. Identifies routine issues with contracts, procurement documents, contractors, or lettings and elevates complex matters for resolution. Coordinates with legal staff, management, and other stakeholders on routine contract-related matters. Processes and administers agreements and contracts in accordance with established procedures. Reviews, coordinates, and processes routine open records requests. Maintains contract records, files, and databases. Performs other job responsibilities as assigned. Contract Specialist IIReviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations. Assists in researching and making recommendations concerning contract administration systems and policy. Makes presentations at local, state and federal levels. Researches state and federal statutes and opinions, Department policies and previous contracts. Reviews contracts, amendments, procurement documents, supplemental agreements, and contractor qualifications. Assists in monitoring contractors' insurance certificates. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Confers with legal staff and management on various legal matters. Executes agreements and contracts. Reviews coordinates and processes routine open records requests. Performs other job responsibilities as assigned.