Stewardship Associate, Cockrell School of Engineering

Coordinate logistics for donor stewardship and recognition events, including venue selection, catering, vendor management, invitations, RSVP tracking, and on-site event support for functions such as donor dinners, recognition ceremonies, and campaign events. Support the planning and execution of the Deans stewardship calendar, working with Development Officers to schedule and staff stewardship touchpoints, donor visits, and appreciation events throughout the year. This position reports to the director of stewardship and strategic events. Maintain event budgets and process related payment documents, vendor invoices, and Procard/Citibank transactions; ensure all events are properly documented and approved through Official Occasion Forms prior to execution.Manage guest lists, seating arrangements, and attendee tracking for stewardship and recognition events, ensuring accurate and up-to-date donor and guest information. Will require updates into CRM system used by all frontline gift officers, stewardship teams and industry relations teams. Coordinate with campus partners, vendors, and University offices to secure event space, AV, security, parking, and other logistical needs for stewardship events. Assist with the planning and execution of signature stewardship events, including donor society celebrations, scholarship luncheons, and endowment recognition events, ensuring a smooth and professional guest experience. Provide on-site event support, including setup, registration, and breakdown, and be available for evenings and weekends as needed to support event execution. Serve as the primary point of contact for vendors and campus partners on stewardship events, ensuring all products, vendors, agreements, and Official Occasion Forms are approved well in advance of each event. Other functions as assigned.