Business Support Specialist - State Prog Admin Intermediate

Working Title: Business Support Specialist

Job Class: State Program Administrator, Intermediate

Agency: Minnesota Management & Budget

• Job ID : 97992

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/27/2026

• Closing Date : 11/09/2026

• Hiring Agency/Seniority Unit : Minnesota Management & Budget

• Division/Unit : Enterprise Employee Resources / Office of Inclusion

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually

• Classified Status : Classified

• Bargaining Unit/Union : Minnesota Association of Professional Employees

• FLSA Status : Exempt - Administrative

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking a Business Support Specialist to help keep the Office of Inclusion running smoothly by supporting communications, daily operations, and internal processes. This position serves as a key connector between the office, state agency partners, and the public, ensuring information is shared clearly and questions are handled promptly. The incumbent will help plan and coordinate meetings and events, keep important records organized, and make sure staff have what they need to do their work. This is a key role on the team that supports purchasing, hiring logistics, technology needs, and other operational tasks. Overall, this role plays in important part in helping the office build strong relationships and advance its work to support a more inclusive, equitable Minnesota.

Job duties for this position include:

• Serving as a central point of contact for the Office of Inclusion by routing inquiries, managing correspondence, and ensuring timely, accurate communication.

• Coordinating and supporting communications by drafting messages, managing the team newsletter, maintaining digital content, and ensuring materials meet accessibility standards.

• Planning and organizing meetings and events by preparing materials, managing logistics, and documenting outcomes.

• Managing administrative systems by organizing files, maintaining records, and updating key operational documents.

• Leading core operational processes by supporting purchasing, staffing logistics, presentation delivery format drafting and finalization, technology coordination, and enterprise procedures.

Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in Minnesota may telework more than 50% with approval. This position may also require occasional in-person attendance to support team activities, including summits, tabling initiatives, workshops, enterprise meetings, and other collaborative engagements, as needed.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available here (https://mn.gov/mmb/careers/applicant-help/resume-tips/) .

• One (1) year of experience with primary responsibility for managing project or program operations related to DEI initiatives OR three (3) years of experience providing administrative support for a division, such as scheduling, preparing/filing materials, and handling correspondence

Experience must include:

• Ability to interpret guidelines, procedures, and expectations sufficiently to apply them in completing tasks and assisting others

• Analytical and problem-solving skills sufficient to determine next steps, address issues, and escalate matters appropriately

• Organizational skills sufficient to track tasks, manage multiple priorities, and maintain orderly systems for information and materials

• Interpersonal skills sufficient to work collaboratively with staff, partners, and community members and navigate sensitive or complex conversations with empathy

• Communication and writing skills sufficient to draft clear messages, respond to inquiries, and convey complex information to a variety of audiences

• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.

Preferred Qualifications

MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!

• A bachelor’s degree in communications, business administration, project management, human resources, or organizational leadership

• Familiarity and experience with State of Minnesota purchasing processes and procedures

• Experience supporting inclusion-focused work, community engagement, or cross-agency collaboration in a public environment (city, county, state, federal, or Tribal)

• Experience planning events that involve complex logistics, stakeholder participation, or preparation of detailed agendas and follow-up materials

• Certified Administrative Professional (CAP), Certified Associate of Project Management (CAPM), or Certified Professional in Accessibility Core Competencies (CPACC)

Additional Requirements

It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

• SEMA4 records check (applies to current and past state employees only)

• Criminal history check

• Reference check

• Social Security and address verification

• Education verification

• Conflict of interest review

• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.