Program Coordinator

Program Coordinator

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Surgery

Union: No

Position: Full Time

Hours: 5 40

Shift: Day

Req #: 49557

Posted Date: Sep 14, 2026

Hiring Range: $31.68-$43.90

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/34101) Internal Applicant link

Job Details:

Job Summary:

The Program Coordinator is an advanced level administrative coordinator who will be responsible for managing department & section accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of surgery.

Responsibilities:

• Manage a heavy calendar; scheduling all meetings and appointments (both electronic and paper calendars).

• Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international).

• Monitor all expenses for grants, royalty accounts, retention funds, etc.

• Work independently on updating training grants tables as requested.

• Assist with grant application preparation and monitoring of funding received.

• Preparation of manuscripts for submission and uploading to applicable databases.

• Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in a timely manner and contacting authors regarding decisions on manuscripts.

• Typing and management of all letters of reference and recommendations — ensuring all due dates are met.

• Maintain and renew all Chiefs' memberships to societies and journal subscriptions.

• Maintain and update several databases such as Endnote.

• Maintain confidential files, including patient information.

• Prepare purchase orders and requests payments for invoices related to publications and manuscript printing.

• Assist Chiefs with society membership, preparation and distribution of posters and PowerPoint slides, typing introduction speeches, coordination of monthly dinners — ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees.

• Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and PowerPoint presentations for various lectures.

• Perform other duties as assigned.

• Liaison with practice offices and clinics.

• Assistance with administration of the International Research Fellowship program.

• Assists Chiefs with onboarding medical students for research projects, as needed.

• General Department of Surgery administrative tasks as requested.

• Ability to attend monthly meetings, beginning at 7:00 am.

• Coordination of section meeting minutes.

• Ability to become an expert in the knowledge of these accreditation programs.

• Assistance with coordination of section meetings

• Assist with preparation and documentation of program requirements for section programs.

• Coordination of projects associated with departments and sections.

Qualifications/Requirements:

Experience:

Minimum of one year of health care program coordination or administrative/clerical experience, required.

Education:

Bachelor’s degree from an accredited institution, required. Or an equivalent combination of experience and education may be substituted for degree requirements.

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance

• Dental

• Vision

• Retirement Savings Plan

• Flexible Savings Account

• Paid Time Off

• Holidays

• Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/34101) Internal Applicant link

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