Supply and Receiving Specialist, The Harry Ransom Center

Order, restock, and manage inventory of supplies for the Ransom Center, including specialized archival supplies and materials, general office supplies, IT equipment, and breakroom supplies, using UT Market, Point Plus, Amazon, and other specialized procurement methods. Coordinate with Facilities Manager to assemble and move office furniture.Receive and distribute materials and supplies throughout the building, including large and palletized shipments and fragile collection materials. Check deliveries for accuracy, and process credit or return requests for damaged or missing items.Operate and inspect pallet jacks, dollies, and power equipment including pallet jack, straddle stacker, and scissor lift table and dollies to ensure safe operation of receiving equipment.Work with Ransom Center staff including curators, conservators, archivists, and librarians to survey supply needs and identify appropriate materials and vendors. Liaise with vendors to establish them in UTs system, request quotes, and manage invoices.Process patron orders and petty cash income. Use Define and Request System to process income vouchers as well as assist with creating payment vouchers. Track and record payment vouchers and reconcile payments.Pick up and deliver/distribute mail, equipment and packages throughout the building, coordinating with FedEx, Campus Mail, and Campus Distribution personnel. Prepare and monitor outgoing shipments, including express shipments and those requiring special handling. Act as courier for deliveries on or near campus.Assist with tracking computer inventory and loaner machines, including ordering computers and peripherals. Liaise with technology services to replace/repurpose/repair computers according to warranty and expected life cycle, and surplus outdated or non-functioning computers. Manage Ricoh printer fleet, ordering toner or other supplies and arranging maintenance visits as needed.Serve as back-up for Director's Office receptionist, greeting visitors and receiving/distributing phone calls using a multi-line phone system. Responsible for preparation of morning coffee for the Center one day per week and other times as needed, including assisting with set-up and clean-up for weekly Wednesday Coffee and occasional events. Maintain clean and functional designated food prep and break room areas.Other related and miscellaneous functions as assigned.