Front Office Coordinator

Front Office Manage the departments front reception area (9am 4pm), sort incoming mail, greet and welcome visitors, answer multi-line telephone, provide information and resources to faculty, students, staff, and guests. Distribute and order parking passes for official visitors, order office supplies for department staff, and manage keys for locked department rooms. Assist with poster printing requests and copy requests. Scanning and archiving of departmental records, photographs, CIS surveys, etc. Manage department kitchen and supplies. Manage the Chairs calendar.Manage the department's shipping and receiving operations, ensuring quality customer service to all departmental constituents. Ensure proper handling of hazardous chemicals or materials. Create receipts within UT Market and keep an accurate inventory of received packages. Develop processes in collaboration with the department's procurement and payments team to ensure accurate billing. Work with vendors, Central Distribution Services, and delivery service companies to resolve shipping errors. Manage student workers supporting receiving.Serve as the department's inventory coordinator, including tagging new equipment, performing the annual inventory audit, completing the annual certification, and ensuring that the department's inventory records are accurate.Assist the Director with faculty reviews, peer teaching observations, promotion and tenure, faculty awards, and faculty recruiting.Assist department faculty, students and staff with outgoing shipments. Including preparing shipping labels, and scheduling pick-ups with carriers.Provide administrative support to the Department Chair and Director for special projects and initiatives. Provide administrative and logistical support for events as needed.Other related functions as assigned.