Program Coordinator I - Surgery

Job Description

The Program Coordinator I is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself. A Program is ongoing, but may have a business cycle.

Qualifications

• Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.

• None required, but 1-2 years administrative experience preferred

Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine

Responsibilities

• Maintain the cleanliness, organization, and overall readiness of the Simulation Center, including training rooms and equipment storage areas.

• Restore and organize the space following educational sessions, meetings, and skills-training activities.

• Coordinate the setup and breakdown of tables, chairs, equipment, and other materials required for scheduled sessions.

• Retrieve and transport supplies from the mailroom, loading dock, or designated storage areas as needed.

• Safely handle and move equipment and materials weighing up to 100 pounds, in accordance with applicable safety procedures and available lifting assistance.

• Provide operational support for early-morning, evening, and other scheduled training sessions, including activities occurring before 9:00 AM or after 5:00 PM.

• Ensure the Simulation Center is appropriately prepared, equipped, and accessible for scheduled educational activities.

• Provide on-site support to facilitate the smooth execution of training sessions and address operational needs as they arise.

• Set up, test, and troubleshoot audiovisual equipment and related technology used during educational sessions, meetings, and demonstrations.

• Provide basic technical support for simulation equipment, including LapSim, VirtaMed, GI Mentor, and the da Vinci robotic surgery platform.

• Assist residents and other users with simulator access, login issues, and basic equipment troubleshooting.

• Identify technical issues requiring additional assistance and coordinate escalation to the appropriate technical support personnel.

• Develop working familiarity with surgical instruments, simulation tools, and equipment used in surgical education.

• Maintain organized storage systems to ensure instruments and supplies are readily accessible and properly prepared for scheduled training activities.

• Learn and apply the specific equipment setup requirements for different surgical skills sessions and simulation-based educational programs.

• Support inventory organization and preparation of training materials as needed.

• Develop proficiency in additional responsibilities, including proctoring Fundamentals of Laparoscopic Surgery (FLS) and Fundamentals of Endoscopic Surgery (FES) skills examinations for internal residents and external trainees, subject to applicable training and authorization requirements.

• Assist with examination preparation, equipment readiness, candidate coordination, and the logistical requirements of scheduled assessments.

• Schedule simulation training appointments for residents

• Distribute appointment reminders, monitor attendance, and maintain accurate participation records.

• Coordinate daily training activities and help ensure that scheduled sessions are properly organized and supported.

• Monitor simulation equipment usage and communicate operational issues that may affect training schedules or equipment availability.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $75000 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.