Project Coordinator/Senior Administrative Assistant

At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.

At Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.

Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.

Position Summary:

As a Senior Administrative Assistant, you will provide advanced administrative support to multiple Directors and the Senior Director of Manufacturing. No two days look the same – you’ll coordinate projects, lead distribution of information, and schedule and coordinate large workshops, meetings, and travel arrangements, all in a given week. You’ll also support special projects, create presentation materials, prepare reports and spreadsheets, and provide administrative support to various committees.

Key Responsibilities:

• Serve as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward

• Coordinate and support site projects from planning through completion, including tracking milestones, following up on action items, and keeping stakeholders informed

• Walk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects

• Demonstrate the aptitude and initiative to take on expanded responsibilities and grow the role as business needs evolve

• Apply strong analytical skills to compile data, identify trends, and prepare reports that inform leadership decisions

• Develop, document, and maintain procedures; identify opportunities for process improvement and help put them into practice

• Use strong business acumen to understand site priorities and anticipate leadership needs

• Perform advanced and diversified assignments of a confidential nature in support of executive leaders

• Schedule meetings, maintain travel itineraries, and prepare expense reports

• Serve as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone

• Maintain organizational calendars and key milestone trackers

• Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels

• Publish meeting materials, standards, announcements, and newsletters

• Manage contact directories and stakeholder communications

• Maintain dashboards, scorecards, and KPI reporting packages

• Coordinate procurement requests and follow up on approvals

• May assist in reviewing budget and related expenses and assist with other special projects

• Perform other duties as assigned

Experience & Education Requirements:

• Associate or bachelor’s degree preferred

• Proven ability to provide support to multiple teams and manage multiple priorities in a demanding workload

• Online Travel & Expenses experience a plus

Skills:

• Ability to engage stakeholders and provide clear direction when projects are taking place

• Ability to manage sensitive and confidential information with discretion and professionalism

• Excellent verbal and written communication and presentation skills; ability to interact successfully in a matrix environment

• Advanced Microsoft PowerPoint skills; capable of assembling strategic meeting decks

• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook

• Capable of relationship building and stakeholder management at all levels of the organization, including with senior executives

• Strong customer service focus; highly organized with a strong focus on quality and detail orientation; able to perform in a fast-paced environment

• Action and results oriented, with the initiative to assume and lead projects and deliver on schedule

• Demonstrates leadership and proactive collaboration with all team members and senior executives, often taking on additional tasks to support colleagues

• Forward thinker and planner; able to continually anticipate needs and use sound judgment

• Extensive problem-solving ability

Salary: $65,000.00 to $72,500.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [email protected] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 424849