Health Access Partner

Patient Scheduling and CoordinationSchedule appointments for specialty clinics, surgeries, and diagnostic imaging.Manage referral processing, insurance verification, appointment confirmations, cancellations, and rescheduling.Customer Service and CollaborationProvide excellent customer service for all contacts, including scheduling and confirming patient appointments.Work closely with Access Center and Clinical Care Teams to ensure smooth patient care processes.Multi-Channel Communication ManagementRespond to patient inquiries via email, chat, and other electronic channels.Obtain and coordinate medical records as needed, following UT Health Austin guidelines.Data Entry and Patient Information ManagementUpdate and maintain accurate patient information, including demographics and insurance details.Perform outbound contact to confirm appointments and support patient attendance.Specialty Care Referral ProcessingProcess specialty referrals using Access Center software, ensuring timely coordination and communication with care providers.Documentation and Conflict ResolutionDocument all interactions, steps, and coordination efforts in patient records.Utilize conflict resolution and de-escalation techniques to manage patient concerns professionally.Adherence to Quality StandardsMaintain Quality Performance Review Scorecard standards, achieving a minimum score of 90%.Follow department protocols, using reference materials to ensure consistent service quality.Insurance and Authorization CoordinationVerify insurance coverage and secure necessary authorizations in collaboration with insurance payers and program facilitators.Support for External WorkflowsAssist with integrating external workflows through Athena or other systems, as needed, to support patient management.Documentation of Referral and Scheduling ProcessesDocument each step of the referral and scheduling processes to ensure clear communication and record-keeping for internal and external care teams.Marginal or Periodic FunctionsPromotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; Serves as preceptor, mentor, and resource to less experienced staff.Adheres to internal controls and reporting structure.Performs related duties as required.KNOWLEDGE/SKILLS/ABILITIESTechnical SkillsProficient in Electronic Practice Management systems, including scheduling and general billing functions.Skilled in documenting patient communication, referrals, and clinical notes accurately.Familiarity with medical terminology and basic math skills.Ability to navigate and use multi-line phone systems or electronic call management systems.Communication SkillsStrong verbal and written communication skills with a focus on professionalism.Excellent customer service abilities, with strong phone etiquette.Ability to communicate effectively with patients and healthcare teams, including explaining registration policies and procedures.Interpersonal SkillsAbility to anticipate needs and follow through with both internal and external customers.Strong organizational skills, with the ability to work in a fast-paced environment.ConfidentialityAbility to maintain and respect the confidential nature of medical information.Judgment and Decision-MakingAbility to use experience and judgment to plan and accomplish goals.Ability to read and interpret documents such as patient charts, safety rules, operating instructions, and procedural manuals.Other Job Duties may apply as assigned