Specimen Logistics Manager

Description

Schedule :Monday - Friday (40 hrs/wk)8:00 AM - 5:00 PM

Department: Support Srvs - Central - 243

Primary Purpose :

This position is responsible for overseeing and optimizing domestic and international transportation, supply chain operations, and freight brokerage activities. This role ensures efficient movement of goods, compliance with global trade regulations, and the successful negotiation and management of international contracts. will collaborate with internal teams, carriers, vendors, and clients to deliver cost-effective and reliable logistics solutions.

About ARUP :

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions :

Plan, coordinate, and oversee inbound and outbound logistics operations across domestic and international networks

Optimize transportation routes, load planning, and carrier selection to reduce costs and improve efficiency

Monitor shipment performance, resolve delays, and implement corrective actions

Ensure accurate documentation, including bills of lading, customs paperwork, and shipping records

Negotiate, manage, and maintain international logistics and transportation contracts with carriers, suppliers, and third-party providers

Ensure compliance with international trade laws, customs regulations, import/export requirements, and Incoterms

Partner with supply chain team to review contracts, manage risk, and ensure favorable terms

Monitor changes in global trade policies and adjust operations accordingly

Oversee duties, tariffs, and compliance documentation to minimize risk and delays

Source, vet, and manage relationships with carriers and transportation providers

Negotiate freight rates and service agreements to ensure competitive pricing and reliability

Track shipments and provide real-time communication to clients and stakeholders

Resolve service issues, claims, and disputes related to freight movement

Build and maintain strong relationships with carriers, freight forwarders, customs brokers, and warehouse partners

Collaborate with procurement, operations, and customer service teams to align logistics strategies

Evaluate vendor performance and implement continuous improvement initiatives

Develop and manage logistics budgets, forecasts, and cost control measures

Analyze freight spend and identify cost-saving opportunities

Establish KPIs (on-time delivery, cost per shipment, service quality) and report on performance

Ensure accurate invoicing, auditing, and payment processes for freight services

Lead, train, and develop logistics team members

Implement process improvements, automation, and logistics technologies (TMS, ERP systems)

Drive continuous improvement initiatives to enhance operational efficiency and customer satisfaction

Other duties as assigned.

Physical and Other Requirements :

Stooping: Bending body downward and forward by bending spine at the waist.

Reaching: Extending hand(s) and arm(s) in any direction.

Mobility: The person in this position needs to move between work sites and inside the office to access file cabinets, office machinery, etc.

Effective communication skills.

PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company/departmental policies.

ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.

Abide by the Code of Conduct as outlined in the ARUP employee handbook.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Fine Motor Control: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

Color Vision: Perception of and ability to distinguish colors

Regular and reliable attendance.

Reliable and dependable performance.

Ability to work well with others.

Ability to work all required overtime.

Qualifications

Education

Required

• Bachelor's Degree or better in Business

Experience

Required

• Bachelor’s degree in Supply Chain Management, Logistics, Business, or related field

• Five (5) years of logistics or supply chain experience, including international shipping

• Experience negotiating international contracts and managing global carriers

• Knowledge of freight brokerage operations and regulations

• Experience with customs procedures, import/export compliance, and Incoterms

• Excellent negotiation, communication, and problem-solving skills

Preferred

• Experience with Transportation Management Systems (TMS) and ERP platforms

• Certification such as APICS (CSCP/CLTD) or similar

• Experience managing teams

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.