HR Coordinator & Office Admin

Description

Essential Functions & Responsibilities

• Recruit for hourly roles across the organization:

• Partner with branch and operations managers to understand hourly staffing needs, including warehouse, processing, driver, and administrative roles.

• Post openings on job boards, the careers site, and with local workforce partners, and manage staffing agency relationships as needed.

• Screen applicants, conduct phone screens, and schedule interviews with hiring managers.

• Extend offers, initiate background checks and drug screens, and track candidates in the applicant tracking system.

• Report on open requisitions, time-to-fill, and candidate pipeline.

• Coordinate onboarding for new employees from offer acceptance through the first 90 days:

• Prepare new-hire paperwork, complete Form I-9 verification and E-Verify, and enter employees into the HRIS.

• Conduct new-hire orientation and coordinate equipment, system access, workspace, and badge setup.

• Conduct 30/60/90-day check-ins and escalate concerns to HR leadership.

• Administer employee recognition programs, including service anniversaries, employee of the month/quarter, and peer recognition, coordinating awards, announcements, and celebrations.

• Support HR projects and day-to-day HR operations:

• Provide safety administration support:

• Coordinate safety training schedules, monitor completion requirements, maintain training records, compile safety score reports, and follow up on outstanding items.

• Maintain corrective action trackers, monitor deadlines, collect supporting documentation, and prepare status reports for HSE leadership.

• Maintain safety records, controlled documents, and HSE filing systems; provide administrative support for safety management platforms, including SDS, Brady 360, and Asset Management.

• Coordinate safety audits, meetings, and management reviews, including scheduling, preparing agendas and reports, documenting meeting minutes, and tracking follow-up actions.

• Manage day-to-day operations of the 70-person office:

• Oversee reception, mail, office supplies, and breakroom.

• Manage vendors for facilities, cleaning, maintenance, office equipment, and services.

• Coordinate workspace assignments, moves, access cards, and building security.

• Track the office budget and process invoices and purchase requests.

• Serve as the office contact for building management and emergency procedures, including fire drills, evacuation plans, and first aid supplies.

• Provide administrative support to the executives in the office:

• Manage calendars, schedule meetings, and coordinate travel arrangements.

• Prepare meeting materials, presentations, and correspondence.

• Process expense reports and coordinate visitors, customer meetings, and leadership sessions.

• Handle confidential information with discretion.

• Plan and execute company events, including holiday parties, team celebrations, town halls, customer visits, and offsites, managing budgets, vendors, catering, venues, and logistics.

• Coordinate employee engagement activities and community or charitable events.

• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

• 1–3 years of experience in HR coordination, office management, or executive administration.

• Experience recruiting for high-volume or hourly roles.

• Working knowledge of Form I-9 requirements and basic employment law.

• Familiarity with OSHA recordkeeping and safety training programs preferred.

• Experience with HRIS and applicant tracking systems preferred; aPHR or SHRM-CP certification a plus.

• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

• Strong organizational skills and the ability to manage multiple priorities with attention to detail.

• Effective communication skills, both written and verbal, with employees at all levels.

• Ability to handle confidential information with discretion and sound judgment.

• Ability to travel approximately 10% to other TW Metals locations, work occasional early, evening, or weekend hours for events and recruiting.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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