Planner/ Project Coordinator

Job Title: Planner/ Project Coordinator

Job Description

The Planner / Project Coordinator is responsible for supporting project managers and field operations teams by coordinating permits, tracking project schedules, managing project documentation, and communicating with city agencies, utility companies, contractors, and clients. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously in a fast-paced construction and engineering environment.

Responsibilities

• Manage and track active projects ranging from small maintenance work to larger infrastructure projects.

• Prepare, submit, and monitor permit applications through various city and municipal portals.

• Coordinate with city planning departments, public works departments, utility agencies, and inspectors regarding permit requirements and approvals.

• Maintain project records, spreadsheets, reports, and databases using Microsoft Excel.

• Perform data entry and ensure project information remains accurate and up to date.

• Assist Project Managers with scheduling, job tracking, project documentation, and client communications.

• Review construction drawings, site plans, and blueprints to identify permit requirements and project scope.

• Monitor permit statuses and proactively follow up with agencies to avoid project delays.

• Coordinate project paperwork including applications, licenses, inspections, and closeout documents.

• Support procurement and subcontractor coordination activities when required.

Essential Skills

• Strong project coordination skills with the ability to track multiple projects and maintain up-to-date schedules.

• Excellent organizational skills with the ability to multitask and prioritize a wide range of responsibilities requiring accuracy and attention to detail.

• Ability to work proactively and independently while contributing effectively to team objectives.

• Strong oral and written communication skills for interacting with customers, project managers, project planners, superintendents, and other staff members.

• High level of professionalism, demonstrating tact, courtesy, and discretion when working with clients and colleagues.

• Experience supporting construction or project management environments.

• Accurate data entry skills with strong attention to detail.

• Ability to use Smartsheet for tracking project hours and information.

Additional Skills & Qualifications

• Experience assembling and auditing project completion packages.

• Experience in construction, project management, or related field coordination roles.

• Familiarity with billing processes and invoice preparation.

• Experience creating and maintaining project binders and documentation sets for field teams.

• Strong filing and document management skills for both electronic and hard copy records.

• Ability to maintain organized documentation and retention practices in accordance with company standards.

Why Work Here?

Join a team-oriented environment where your attention to detail and organizational strengths directly support successful project delivery. You will work in a setting that values professionalism, clear communication, and proactive problem-solving, with opportunities to collaborate closely with field and office teams. The role offers a structured schedule that supports work-life balance while allowing you to build and refine skills in project coordination, documentation, and data management.

Work Environment

This position follows an early-day schedule with a start time between 7:00 and 7:30 a.m. and a 30-minute lunch break. The role is office-based and closely connected to construction field operations, involving frequent interaction with project planners and construction crews. You will work extensively with tools such as Smartsheet, Sage, Microsoft applications, and server-based file systems to manage project documentation, data entry, and record retention. The environment emphasizes professionalism, accurate documentation, and collaborative communication to support efficient project execution.

Job Type & Location

This is a Contract to Hire position based out of Downey, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Downey, CA.

Application Deadline

This position is anticipated to close on Nov 15, 2026.

Workplace Type

This is a fully onsite position in Downey,CA.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.