Temp Admin

Job Description

This role provides high-level executive and administrative support to multiple senior executives, with a strong focus on calendar management, prioritization, travel, meeting coordination, and confidential information. The ideal candidate should be able to:

• Manage complex executive calendars and resolve scheduling conflicts.
• Act as a calendar gatekeeper, understanding executive priorities and protecting their time.
• Coordinate internal/external meetings, take notes, and follow up on action items.
• Prepare executive presentations using Google Slides and other office tools.
• Coordinate All Hands, off-sites, team events, and virtual meetings.
• Manage domestic and international travel arrangements end-to-end.
• Handle expenses, credit card reporting, and purchase orders.
• Maintain Slack channels, distribution lists, shared folders, and team repositories.
• Coordinate onboarding for new senior leaders.
• Support other Executive Assistants when needed.
• Manage multiple executives with different working styles and priorities.
• Exercise strong judgment, discretion, confidentiality, and independence.
• Adapt quickly to changing priorities and use AI/technology to improve efficiency and quality.
• Demonstrated ability to manage multiple executives with differing working styles
• Excellent written and verbal communication skills
• Strong organizational skills and high level of integrity with demonstrated discretion in handling confidential information
• Ability to adapt quickly in response to changing priorities and minimal direction
• Looks for ways to leverage AI and technology to achieve quality and efficiency
• Ability to execute tasks and make informed decisions with little to no executive intervention, exercising high-level discretion and sound judgment hourly rate expectation:

Skills and Requirements

• Provide high-level executive support by managing executive calendars, scheduling internal and external meetings, and resolving scheduling conflicts
• Deliver strategic calendar gatekeeping based on an innate understanding of key priorities and executive objectives
• Participate in executive meetings when appropriate, record meeting notes, and follow up on action items
• Prepare presentation materials using Google Slides and office software for internal executive meetings and external engagements
• Assist in organizing departmental All Hands meetings, off-site sessions, and virtual team-building events
• Arrange end-to-end domestic and international travel logistics
• Identify potential roadblocks and prioritize executive time based on a holistic awareness of company-level priorities
• Prepare expense reports and manage monthly credit card purchasing reporting in a timely manner
• Create and manage purchase orders to support departmental needs
• Maintain updated team alias distribution lists, Slack channels, and shared repository folders
• Manage onboarding schedules and logistics for new senior leaders joining the department
• Perform administrative projects and act as a back-up support resource for other Executive Assistants as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].