Administrator III (Contracts and Administrative Services Lead)

Public Health – Seattle & King County is seeking an experienced contracts professional to serve as our Administrator III (Contracts and Administrative Services Lead) within the Health Sciences Division's Administration and Finance unit. This position will serve as the division's lead for contract administration. The Administrator III reviews and approves revenue and expenditure contracts, amendments, and scopes of work prior to division sign-off; independently interprets federal, state, county, and departmental contracting and procurement requirements; and resolves complex or non-routine contracting questions that fall outside established guidance. The position also prepares and processes contracts directly when volume or complexity warrants routing to the Finance and Administrative Services Manager for final approval. The Administrator III supervises the division's contract administration staff, setting standards for contract quality, turnaround, invoice review, and documentation, and providing day-to-day technical direction and performance feedback. In addition, the position carries budget-to-actuals monitoring and projection responsibility for an assigned program, using that financial picture to inform contract, spending, and reconciliation decisions. This is a role for someone who wants to own contracting end to end and build the team's capability, with room to grow into broader division financial and administrative leadership. ABOUT THE DIVISION The Health Sciences Division houses the department's assessment, epidemiology, evaluation, and chronic disease and injury prevention work, supported by a central administration and finance unit that manages the division's contract portfolio, grants, budget, and fiscal compliance across a complex mix of federal, state, local levy, and restricted settlement funding. Note: This recruitment will be used to create an eligibility pool to fill additional Career Service, Term-Limited Temporary (TLT), or Special Duty Assignment (SDA) vacancies that may occur over the next six months. Commitment To Equity and Social Justice Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Work Schedule Work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. This is an exempt position and is not subject to the Fair Labor Standards Act and is not overtime eligible. Work Location Primary work location will be based at the Chinook Building, located at 401 Fifth Avenue, Seattle, WA 98104. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

• Review and approve revenue and expenditure contracts, amendments, scopes of work, and contract exhibits for the division, ensuring appropriate terms and conditions and compliance with federal, state, county, and departmental requirements.
• Serve as the division's technical authority on contracting and procurement. Independently interpret and apply contracting, procurement, and grants compliance requirements, including resolving non-routine questions where established guidance does not clearly apply.
• Prepare and process contracts, amendments, and procurement documents directly as workload and complexity require, routing to the Finance and Administrative Services Manager for final approval.
• Supervise assigned administrative staff and assign and balance workload, set quality and turnaround standards, review technical work, provide timely feedback, and complete performance evaluations.
• Develop, document, and maintain division contracting standards, workflows, checklists, and file documentation requirements. Train administrative and program staff and provide ongoing technical assistance.
• Oversee contract invoice review, payment tracking, and troubleshooting, ensuring expenditures are allowable, allocable, supported, and charged to the correct funding source.
• Perform budget-to-actuals monitoring, variance analysis, and spending projections for an assigned program; use results to inform contract, procurement, and spending decisions and to support program leadership.
• Support subrecipient and contractor fiscal monitoring, including documentation review and follow-up on identified issues.
• Serve as administrative services liaison between the division, the central contracts and procurement unit, accounts payable, and external contractors.
• Analyze administrative and business systems and recommend improvements to contracting and fiscal processes.
• Assure division compliance with county, department, and division policies related to contracting, purchasing, and administrative operations.
• Perform other duties as assigned.

Minimum Qualifications:

• Three (3) years of progressively responsible experience in contract administration and management, including contract development and review, compliance monitoring, invoice and payment review, and closeout, with contracts funded by multiple sources (local, state, and/or federal).
• Demonstrated experience independently interpreting and applying contracting, procurement, and grants compliance requirements, including the ability to reach and defend a sound decision where established guidance does not directly address the situation.
• Lead or supervisory experience, including assigning and reviewing the work of other staff, setting work standards, and providing performance feedback.
• Demonstrated experience monitoring budget-to-actuals, performing variance analysis, and developing spending projections for programs with multiple funding sources.
• Intermediate or advanced proficiency with Microsoft Excel and experience using enterprise financial, procurement, or contract management systems.
• Demonstrated ability to explain technical contractual and fiscal requirements clearly to program staff and external contractors who do not have a finance background.
• Demonstrated attention to detail and proven ability to manage multiple competing deadlines in an organized and timely manner.
• Demonstrated ability to build and maintain effective working relationships and to address complex or sensitive administrative issues constructively.

Desired Qualifications:

• Bachelor's degree in business, accounting, finance, public administration, or a related field, or equivalent combination of education and experience.
• Direct supervisory experience over professional or technical staff.
• Experience with electronic contract management systems (such as Agiloft) and Oracle-based financial systems (such as Oracle EBS, iProcurement, iExpense).
• Working knowledge of 2 CFR 200 Uniform Guidance, including subrecipient versus contractor determination and subrecipient monitoring requirements.
• Experience administering contracts funded by restricted or categorical funding sources, such as federal grants, local levies, or settlement funds.
• Knowledge of fund accounting in a government or not-for-profit setting.
• Experience in a public health, human services, or government setting.

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Application Process If you are interested in pursuing this position and supporting King County’s vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position. If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please contact Salyse Duckworth at [email protected]. King County's Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. Who May Apply This full-time Career Service position is open to all qualified applicants. The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Cover letter – Please share why you are interested in this position and any aspects of your education, training, and/or experience that you feel make you a highly qualified candidate for this position.

(Please note: Additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above). Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Union Membership This position is not represented by a labor union. Contact If you have questions or would like more information about the recruitment process, please contact Salyse Duckworth, HR Analyst at [email protected].