Academic Learning Specialist -School of Medicine

The last day to submit an application for this position is November 10, 2026, by 11:59pm MST. Academic Learning Specialist - School of Medicine Provides individualized academic counseling, learning strategy instruction, early alert follow-up, board preparation support, and structured remediation support for medical students in the BYU School of Medicine. This role helps students develop effective learning systems, self-regulated learning behaviors, test-taking strategies, time management practices, and readiness for national board examinations. The position supports student progress while maintaining appropriate boundaries from formal assessment, academic standing decisions, and accommodation determinations. A successful candidate will be highly organized, proactive, adaptable, anticipate needs, and contribute to a culture of collaboration in a spiritually enriching environment preparing students for a lifetime of service as Christ-centered physicians. A successful candidate will be highly organized, proactive, adaptable, anticipate needs, and contribute to a culture of collaboration and spiritual enrichment. This role will play an important part in supporting and fostering a spiritually enriching environment where employees and students can deepen their testimonies of Jesus Christ while preparing students for a lifetime of service as Christ-centered physicians. This position is critical to the success of the BYU School of Medicine, a newly established organization within the university. As the school continues to launch and grow, a successful candidate must demonstrate adaptability and a willingness to take on evolving responsibilities and assignments to support its effective implementation and ongoing operations. What you'll do in this position: Academic Counseling and Student Support - Provide one-on-one academic counseling to medical students across all phases of the curriculum. - Assess student learning approaches, study systems, time management, retrieval practice, test-taking strategies, note-taking, clinical learning habits, and self-regulated learning behaviors. - Develop individualized academic success plans using student performance data, student self-assessment, and established support templates. - Respond to early alert referrals and conduct timely outreach to students identified through academic performance trends, course or clerkship concerns, board readiness concerns, or student self-referral. - Support students in academic improvement plans, remediation support activities, and follow-up meetings as directed by the Office of Student Progress (OSP) workflows or Student Progress Committee follow-up plans. - Assist students with NBME and USMLE preparation strategies, including study planning, resource selection, self-assessment use, readiness milestones, and adjustment of study schedules. - Identify and escalate ongoing academic struggle, disengagement, concerning behavior, or student-reported needs that may involve well-being, mental health, accessibility, or accommodation-related support, and escalate these concerns to the Senior Academic Learning Specialist and/or Director of Academic Learning and Progress for appropriate referral, coordination, and follow-up. - Support students with a variety of learning needs. - Refer students to tutoring, career advising, accessibility services, Office of Student Experience and Wellbeing (OSEW), or other support resources when indicated. ** ** Academic Enhancement Program Development - Contribute to structured board preparation programming and transition support for major curricular phases. - Develop student-facing resources related to study strategies, time management, exam preparation, clinical learning, feedback use, and academic resilience. - Develop pro-active course-specific or phase-specific academic support resources, workshops, and guidance based on anti ipated learning demands, assessment patterns, and faculty input. Collaboration and Faculty Support - Collaborate with course directors, clerkship directors, faculty, assessment leaders, and OSP colleagues to identify and support students who may benefit from academic assistance. - Participate in student support planning discussions as appropriate while preserving appropriate boundaries from formal assessment and progress decision-making. - Serve as a resource to faculty and staff regarding adult learning, learning science, academic performance strategies, and student support referral pathways. - Coordinate with the Tutoring Coordinator by identifying tutoring needs, recommending tutoring focus areas, and monitoring student follow-up after tutoring referral. - Collaborate with OSEW and other institutional partners when academic concerns intersect with well-being, belonging, personal stressors, or learning environment concerns. Documentation, Quality Improvement, and Administrative Responsibilities - Document student encounters, support plans, referrals, and follow-up actions using standard OSP templates, systems, and timelines. - Maintain documentation and confidentiality consistent with FERPA and institutional policy. Contribute to academic support quality improvement by identifying trends, barriers, resource needs, and opportunities to improve student support. - Contribute to School of Medicine committee service and academic enrichment initiatives as assigned. - Remain current in medical education and learning science best practices. - Other responsibilities as assigned. Decisions Made and Referred ** Required:** - Master's degree in education, psychology, counseling, health sciences, or related field AND 2 years of experience in academic counseling, student success services, Student learning development, or health professions education OR - 6 years of directly related professional experience in higher education, academic support, student learning development, or medical/health professions education. - Knowledge of adult learning theory, learning science, evidence-based learning strategies, and self-regulated learning. - Strong interpersonal and communication skills. - Ability to analyze academic performance data and translate findings into individualized support plans. - Ability to maintain confidentiality and handle sensitive information. - Ability to work independently and collaboratively in a complex academic environment. - Commitment to student-centered, standards-based, mission-aligned support. Preferred: - Experience working with medical or other health professions learners. - Experience with academic remediation, board preparation, or student progress support systems. - Familiarity with standardized medical examinations (e.g., MCAT, NBME, USMLE) and preparation approaches. - Experience with academic counseling documentation systems or student support dashboards. - Experience in academic remediation programming. - Experience working with diverse student popula tions and learners in academic difficulty. - Experience developing structured board preparation programming. ** ** Typical Starting Pay: $59,500 - $77,000 The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.