Theater Rental & Booking Coordinator
Cicely Tyson Performing Arts Center
Philadelphia, PAFull-timeSeen todaySeen in employer's feed today
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Job overview
The Theater Rental & Booking Coordinator manages rental inquiries, schedules bookings, coordinates with clients, and helps generate rental business for the Cicely Tyson Performing Arts Center. The role supports rentals and events by explaining policies and rates, preparing booking materials, coordinating with internal teams, conducting tours, following up with prospective clients, and ensuring required paperwork and approvals are received.
Skills & qualifications
Skills
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Full job description
Job Description The Theater Rental & Booking Coordinator manages rental inquiries, schedules bookings, coordinates with clients, and helps generate rental business for the Cicely Tyson Performance Arts Center. ### ### Responsibilities 1. Respond to telephone, email, and in-person rental inquiries. 2. Schedule theater rentals, rehearsals, performances, meetings, and private events. 3. Explain rental rates, policies, available dates, and facility requirements. 4. Prepare rental information, contracts, invoices, and booking records. 5. Coordinate with theater management, production, security, box office, custodial, and technical staff. 6. Maintain an accurate calendar of theater rentals and events. 7. Conduct tours for prospective renters. 8. Follow up with prospective clients and help convert inquiries into confirmed bookings. 9. Ensure required deposits, paperwork, insurance certificates, and approvals are received before events. 10. Build relationships with promoters, churches, schools, businesses, community groups, and event producers. 11. Provide excellent customer service. ### ### Qualifications 1. At least two years of experience in theater operations, venue rentals, event coordination, hospitality, sales, or a related field preferred. 2. Strong communication and customer service skills. 3. Excellent organizational and scheduling abilities. 4. Comfortable using computers, calendars, email, and office software. 5. Ability to manage multiple bookings simultaneously. 6. Must be dependable, professional, patient, and able to work evenings and weekends when required. Full-Time Position Available
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