Administrative Officer

Summary

This position is located in the Department of Health and Human Services (HHS), National Institutes of Health (NIH), Office of the Director (OD), in the Office of Intramural Research (OIR).

Duties

As an Administrative Officer your duties will include, but are not limited to the following: Participates in planning, developing, formulating, preparing, executing, and/or monitoring organizational budgets. Drafts specifications for use in solicitation for services and other contracting documents. Contributes to the development of statements of work. Conducts cost comparisons and estimates. Monitors performance and compliance with terms and conditions of contracts. Assists in performing general administration and advisory services and/or functions, to include: time and attendance, relocation requests, human resources services, facilities management, property management, and space/logistics, safety/security. Makes domestic and international travel arrangements. Interprets and applies travel regulations and advises employees concerning travel orders, arrangements, authorized deviations, and special considerations. Reviews government regulations, agency policies and procedures and interprets information for others. Coordinates purchasing orders between accounts receivable and accounts payable and approves orders within authorized limits. Qualifications

You qualify at the GS-7 level, if you meet one of the following qualification requirements: You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Gathering and compiling financial and administrative data or information; and 2) Preparing documents related to budget and financial management; purchasing, procurement and contract administration; facilities, property, safety, or space management; or human resource management; OR Completion of 1 full year of graduate level education that is directly related to the position; OR Superior academic achievement based on a) graduating within the upper third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) having a grade point average of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society; OR A combination of post baccalaureate education related to the position and experience that meets 100% of the qualification requirements for this position. You qualify at the GS-9 level, if you meet one of the following qualification requirements: You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-7 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: Analyzing routine expenditures and spending plans; drafting specifications for use in contracts; conducting routine cost comparisons and estimates; assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management; OR Completion of a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related; OR A combination of post baccalaureate education related to the position and experience that meets 100% of the qualification requirements for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/13102597

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education. How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your job-related qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and your score on the required assessments. This vacancy will use the following assessment(s): USA Hire Assessment. You will be assessed on the following competencies: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least an 80 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements. Other Information

This position is designated as a "non-emergency/teleworker" position, and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave. Based on your appointment, a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period. At the supervisor's discretion, this position may offer work schedule flexibilities: telework compressed schedules, flexible schedules. We may make additional selections for similar positions across the National Institutes of Health within the local commuting area(s) identified in this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s) at NIH. Clearance of CTAP will be applied for similar positions across NIH. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus. Must be able to perform the essential duties of the position, with or without reasonable accommodation. Visit Help Applying for helpful information on the application process. Veterans' Preference only applies to Schedule A (disability appointment), HHS Reemployment Priority List (RPL) Eligibles, HHS Priority Reemployment List (PRL) Eligibles.