Purchasing Coordinator

SUMMARY

Direct Line (“DL") is a high growth global technology services company with primary focus in providing design, integration, installation, maintenance and managed services to well-known data center operators and technology companies. Direct Line deploys decades of experience and knowledge through key partnerships with hyperscale technology companies and multi-tenant data center operators that give its clients a competitive marketplace advantage. Direct Line is committed to continually improving our industry through certified training of cutting-edge technicians that deliver superior results with a passion for detail. Direct Line is headquartered in Fremont, California with additional locations in Virginia, Tennessee, North Carolina, New Mexico, the Pacific Northwest, Asia-Pacific and Europe.

The Purchasing Coordinator is responsible for supporting the Purchasing Manager with the bidding and contracting process by preparing/managing contract relevant documents. This role will also provide routine administrative support to the Purchasing function including aiding in obtaining pricing from trade partners for new plans, options, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare contracting documentation and provide administrative support:

• Includes master construction agreements, scopes of work, bid contract confirmation documents

• Validate pricing and prepare bid spreads for comparison

• Confirm accuracy and completeness of contracting package and process through DocuSign for signature by trade partner and Toll

• Process, upload, and index complete signed contracting documents to Feith

• Aid in obtaining pricing from trade partners for new plans, options, etc.

• Provide administrative support to the Purchasing function in the division

• May review EPO requests and create EPOs as needed

• Monitor EPO requests from trade partners and Operations

• Research and confirm the request is valid, ensuring there isn’t duplicity. Provide the necessary updates and back-up details as necessary

• Notify Purchasing Manager if pricing or budget is missing and needs to be contracted

• Research and provide information on trade partner payment inquiries; interface with accounting as needed

• Ensure all vendor insurance information is updated and accurate. Follow-up with trade partners timely to troubleshoot any issues

• Work within the Purchasing team to enter and update PO's as well as general service requests for tracking and vendor support.

QUALIFICATIONS

• 1-3 years of experience processing subcontractor agreements for residential construction companies or contractors

• Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (E1)

• Sales/Pricing Analysis

• Organizes and articulates ideas clearly and concisely

• Creative problem-solver

• Strong interpersonal skills

• Capable of forward thinking to the benefit of the organization.

• Ability to analyze information, identifying discrepancies and inconsistencies

• Able to utilize department specific technologies to solve business challenges

• Demonstrated ability to monitor progress and make changes as required

• Able to plan and prioritize while focusing on detail orientation and effective time management

• Collaborative and able to work with trade partners and employees across multiple departments

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The maximum salary for the Purchasing Coordinator position is $35.00 per hour. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)