Fiscal Technician

Summary: The Fiscal Technician supports the financial, purchasing, administrative, and revenue-control functions of the South Carolina State Museum by performing daily cash-handling tasks, processing deposits, managing goods receipts in the state procurement system, maintaining administrative records, serving as a lodging P- Card holder, and supporting travel and document management workflows. Responsibilities: Revenue Control & Deposit Processing

• Process daily revenue transactions across Admissions, Museum Store, Membership, Traveling Exhibits, 4D Theater, and other earned-income areas.
• Prepare, reconcile, and verify daily deposits including cash, checks, credit cards, and in accordance with state accounting policies and internal controls.
• Enter deposits into SCEIS for workflow approval by the Senior Accountant and Finance Director.
• Maintain accurate daily revenue logs and ensure proper GL coding and allocation across departments.
• Investigate and resolve discrepancies in coordination with Senior Accountant, Finance Director, and Procurement.
• Maintain documentation and audit-ready files for all deposit activity.

Procurement Support – Goods Receipt Processing• Serve as the secondary agency goods receipt processor in SCEIS for all purchase orders.

• Review receiving documentation, packing slips, and delivered items for accuracy before entering goods receipts.
• Coordinate with Procurement Manager and departments to resolve receiving discrepancies.
• Maintain logs and digital records related to procurement receipts, vendors, and transactions.
• Ensure timely processing of receipts to support vendor payment and prevent late payment penalties.

Mail Intake & Accounting Inbox Management

• Receive, sort, and distribute incoming mail, including vendor invoices, checks, forms, and financial correspondence.
• Monitor and manage the central accounting email inbox; route invoices, statements, and inquiries to appropriate staff for action.
• Track incoming documentation to ensure timely processing for AP, procurement, travel, and deposit workflows.
• Serve as the primary intake point for all administrative documents, both physical and digital.
• Scan, index, and prepare documents for digital filing and approval routing.

SharePoint Support

• Maintain structured physical and digital filing systems for deposits, procurement documents, contracts, travel files, and other financial materials.
• Develop and manage the Finance and Purchasing SharePoint site, including folders, libraries, forms, workflows, and permissions.
• Support digital modernization efforts by organizing content, standardizing file structures, and implementing automated workflows that improve efficiency and internal controls.

Travel & P-Card Support

• Serve as agency’s secondary lodging P-Card holder.
• Maintain documentation for the agency lodging P-Card, including receipts, reconciliations, and compliance materials.
• Assist staff with preparing travel reimbursement packets, mileage forms, and required supporting documentation.
• Maintain organized travel files in SharePoint and ensure adherence to State Travel Regulations.
• Provide administrative support for procurement and travel tasks during peak periods or staff absences.

Administrative Support

• Provide backup administrative and clerical support to the Administrative Team.
• Assist with forms, correspondence, data entry, scanning, document preparation, and scheduling needs.
• Respond to internal and external inquiries related to deposits, invoices, travel, and purchasing processes.
• Support general office operations and cross-departmental administrative needs.

Requirements:

• An associate’s degree and 2 years of experience in bookkeeping, accounting, financial processing, or related administrative work.
• A bachelor’s degree in accounting, finance, business, or a related field may be substituted for required work experience.
• Experience with cash handling, deposits, or financial transaction processing.
• Experience with state government fiscal operations.
• Experience using Microsoft Office applications (Excel, Outlook, Word) in a professional setting.

Knowledge, Skills, and Abilities:

• Knowledge of bookkeeping, accounting principles, cash-handling procedures, and internal controls.
• Knowledge of procurement and accounts payable processes, including invoice routing and goods receipt workflows.
• Knowledge of document management practices and records retention requirements.
• Skill in accurately processing financial transactions and maintaining audit-ready documentation.
• Skill in using Microsoft Office (Excel, Outlook, Word), SharePoint, and the ability to learn financial systems such as SCEIS, Galaxy, and SAP - ECC&BW.
• Strong organizational skills and attention to detail in managing records, digital files, supplies, and inventory.
• Effective communication and customer service skills for interacting with staff, vendors, and external partners.
• Ability to work independently, prioritize tasks, and meet recurring deadlines.
• Ability to maintain confidentiality and handle sensitive financial and personnel information appropriately.
• Ability to implement and maintain structured digital filing systems and support workflow automation.
• Ability to follow established procedures, apply sound judgment, and identify or resolve discrepancies.

Physical Requirements:

• Ability to lift up to 20 pounds and assist with physical inventory, supply management, and records handling.
• Prolonged periods of sitting at a desk and working on a computer.