Coordinator, Operations & Outreach (English, Modern Languages, and History)

Location: Bowling Green, KY Category: Staff Job Type: Full-time Posted On: Wed Nov 11 2026 Job Description:

The Potter College of Arts & Letters is accepting applications for an Operations & Outreach Coordinator to support the Departments of English, Modern Languages, and History. The coordinator will work with department leadership to keep day-to-day academic operations running smoothly, including coordinating course scheduling, overseeing the Faculty Load and Compensation (FLAC) process, and supporting graduate assistant appointments. On July 1, 2027, the Departments of English and Modern Languages will combine to form the new School of Languages, Literature, and Writing. The coordinator will then support both the new school and the Department of History.

Primary Duties:

• Oversee Faculty Load and Compensation process to ensure timely and accurate payment to all full-time and part-time faculty.

• Prepare departmental course scheduling in Banner.

• Support Graduate Assistantships by ensuring departmental budget accuracy, assisting with graduate assistantship forms, creating EPAFs and managing the onboarding processes

• Provide departmental support for recruiting, retention, and outreach events.

• Update departmental website and social media with new events and information.

• Schedule departmental tours for potential students.

• Support the management of building, including classrooms, offices, common areas, and assisting on facilities projects.

• Ensure proper function of office and classroom equipment.

• Provide administrative support to department chairs and complete special projects as needed.

• Communicate clearly and professionally both internally and externally from departments.

• Cross-train duties to provide departmental and college support when necessary.

• Other duties as assigned.

Job Requirements:

• Bachelor's Degree

Additional Information:

Hourly Rate: $19.49

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU's Discrimination and Harassment Policy, No. 0.2040 and/or WKU's Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form (https://cm.maxient.com/reportingform.php?WesternKentuckyUniv&layout\_id=95) . Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU's Title IX website (https://www.wku.edu/titleix/) .

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/

For information related to job postings, application status, or the hiring process, please email [email protected].