Office Manager

Description We are looking for an organized and proactive Office Manager to support daily operations for a large residential community in San Clemente, California. This Contract position will play a key role in coordinating administrative functions, property support activities, vendor relationships, and resident service needs while helping maintain a high standard across shared spaces and facilities. The ideal candidate is comfortable balancing office management duties with project tracking, communication, and customer service in a fast-paced environment.

Responsibilities:

• Coordinate daily office and community support operations to help maintain shared amenities, parks, and common areas in line with established expectations.

• Manage relationships with outside vendors, contractors, and service partners by monitoring performance, confirming service quality, and supporting contract adherence.

• Collect pricing, evaluate proposals, and assist with service agreement administration, including support for bid requests and contract documentation.

• Track maintenance activities, reserve projects, and improvement initiatives, helping ensure timelines, updates, and related records remain current.

• Perform routine site reviews and walkthroughs to identify maintenance concerns, follow up on action items, and support overall community appearance.

• Oversee work order flow and resident service requests, coordinating timely responses and helping drive issue resolution.

• Prepare operational reports, budget-related materials, cost comparisons, and meeting documentation for leadership and Board review.

• Share updates with residents, management, and Board members regarding ongoing projects, service matters, and community information.

• Provide administrative support for community meetings and events while handling front office tasks such as reception coverage, office supply management, and basic accounts payable support. Requirements • 2+ years of experience in office management, property management, community association support, or a related administrative environment.

• Demonstrated ability to coordinate multiple vendors, projects, and service requests while maintaining strong attention to detail.

• Experience supporting budgeting activities, cost tracking, invoice processing, or accounts payable tasks.

• Strong written and verbal communication skills with the ability to interact professionally with residents, vendors, and leadership teams.

• Proficiency in general office administration, including reception responsibilities, recordkeeping, and supply ordering and maintenance.

• Ability to conduct property inspections, monitor follow-up items, and manage competing priorities in a dynamic setting.

• Availability to attend occasional evening meetings and weekend community activities as needed. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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