Assistant to the Vice President, Finance & Administration

Title: Assistant to the Vice President, Finance & Administration Position Type: Professional Tech Full time College: Front Range Community College Division: Finance and Administration Department: FRCC Finance & Administration Campus: Westminster Campus Location: Westminster Salary Range: $55,557-$58,335 Who We Are: With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek. One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment---one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day. Job Summary: Reporting directly to the Vice President of Finance & Administration (VPFA), you will provide executive support in a one-on-one working relationship. You will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VPFA. You will be responsible for organizing and coordinating divisional outreach and relations efforts and overseeing special projects. In this position, you will perform administrative coordination and leadership for the division of Finance & Administration and perform duties related to many areas of the departments contained in that division. During periods of the VPFA's absence, you will act as the representative of the VPFA to internal and external persons, and other agencies. The ideal candidate will have strong written and verbal communication skills, good judgement in a variety of situations, organizational skills and the ability to manage multiple priorities. This is an excellent opportunity for someone with previous administrative support experience. This position has the opportunity to work remotely occasionally but does require a strong on-campus presence and the ability to travel to all three FRCC campuses as needed. Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer. ** ** Duties & Responsibilities: Office Liaison - Serves as the primary point of contact for the VPFA's office and responds to questions and inquiries from faculty, staff, students, community members and external constituents, exercising initiative, judgement, and independent thinking to provide direction and guidance to facilitate prompt resolutions. - Partners with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events. - Engages in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students. - Creates positive, supportive relationships with stakeholders, including the internal college community and external community members. Schedule/Travel Coordination - Make appointments for VPFA and prioritizes the VPFA's activities and events. - Maintain calendars on the intranet and in Outlook. - Schedule meetings and identify any potential conflicts. - Coordinates travel arrangements for the VPFA. - Serve as the division's travel coordinator and reviews conference/travel requests as submitted for leadership approval. Budget Management - Cost center administrator for the VPFA's budget accounts. - Analyze the purchasing needs and purchase supplies. - Create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms. - Create budget reports, reconcile accounts, and participate in budget development. - Hold a P-Card and be responsible for following the fiscal rules and procedures. Meeting and Event Coordination - Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations. - Makes catering and set-up arrangements. - Prepares and distributes agendas and other materials for meetings/events. - Records and transcribes meetings/events minutes. - Maintains records of meetings and key decisions. - Completes and processes relevant paperwork pertaining to meetings/events according to college and state regulations. Special Projects - Provides special project support as assigned. - Analyzes information, determines best method to achieve project goals and takes initiative to complete projects. - Works closely with the VPFA to identify stakeholders to ensure projects are completed with the input of necessary groups. Competencies/KSAs: - Mission, Vision & Values- Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals. - Employee & Student Centeredness- Places students and employees at the center of your work. Adopts a philosophy that makes the ability to service the employees/students the cornerstone of the work that you do. - Communication- Communicates effectively with individuals with different backgrounds; has the ability to communicate in a way that is effective. Chooses words carefully in communications. - Team Building- Strives to build positive and collaborative relationships with colleagues both within the department, in other departments and with external stakeholders. - Problem solving- Position requires the ability to address challenges that arise on a daily basis and to develop solutions that support all involved. - Initiative- Effectively and successfully lead and implement projects and initiatives with minimal oversight or direction. - Adaptability- Activities of the Vice President's Office vary regularly and must have the ability to prioritize based on institutional mission and vision. - Integrity- Demonstrate forthrightness, equity, and transparency. Will have access to sensitive and confidential information that must be guarded with integrity. ** ** - Diversity, equity, and inclusion- Actively contribute to a work environment that embraces inclusiveness, racial and gender equity, and diverse perspectives. Builds constructive working relationships and a department culture characterized by a high level of acceptance, cooperation, and mutual respect. - **