Talent Acquisition Coordinator, Jhpiego - Casual - #Staff

The Talent Acquisition Coordinator is responsible for managing and coordinating the pre-employment processes for new hires, ensuring a smooth and efficient pre-onboarding experience. The Talent Acquisition Coordinator will conduct background checks, verify references, coordinate pre-employment assessments, and ensure compliance with company policies and legal regulations. Additionally, the Specialist will assist in reviewing applications, conducting initial screenings and assessing candidates’ qualifications.

Specific Duties & Responsibilities:

Recruitment Coordination & Candidate Management

• Provide operational and administrative support in a high-volume recruiting environment.

• Prepare job postings and support requisition assignment.

• Review applications and resumes against position requirements.

• Conduct initial candidate screens/interviews.

• Coordinate interviews and skills-based assessments.

• Maintain timely and professional candidate communication.

Pre-Employment & Recruitment Operations

• Coordinate reference checks, employment verifications, and background checks.

• Manage required pre-employment and ad hoc checks.

• Create and maintain accurate electronic pre-hire files and recruitment records.

• Send pre-onboarding information and support a smooth transition from candidate to new hire.

• Complete assigned activities in accordance with established processes and SLAs.

Additional Responsibilities:

• Applicant Tracking Systems: Proficiency in using ATS platforms (iCIMS/SuccessFactors) to manage candidates and recruitment activities.

• Candidate Relationship Management: Ability to maintain strong candidate engagement and provide a positive experience throughout the hiring process.

• Customer Service: Strong service orientation when supporting candidates, hiring managers, and internal stakeholders.

• Full-Cycle Recruitment: Experience managing recruitment from job posting and screening through offer and pre-hire activities.

• Record Keeping: Ability to maintain accurate, timely, and complete recruitment records and documentation.

• Resume Screening: Ability to assess applications and resumes against position requirements to identify qualified candidates.

• Independently manage assigned recruitment and pre-employment activities within established timelines.

• Maintain accurate and complete ATS records for assigned requisitions and candidates.

• Complete candidate screening and advance qualified applicants in a timely manner.

• Coordinate pre-employment requirements with minimal follow-up or correction needed.

• Provide consistent, responsive communication to candidates and hiring managers.

• Successfully manage a defined portfolio of requisitions, as assigned.

• Meet established recruitment SLAs and escalate potential delays proactively.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• One year related experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Talent Acquisition Assistant

Job Posting Title (Working Title): Talent Acquisition Coordinator, Jhpiego - Casual

Role/Level/Range: ATO 37.5/02/OD

Starting Salary Range: $28.12 - $34.33 Commensurate with Experience

Employee group: Casual / On Call

Schedule: Mon - Fri 8:30 AM - 5:00 PM

FLSA Status: Non-Exempt

Location: Jhpiego

Department name: 60000108-Global Human Resources GHR

Personnel area: Academic and Business Centers

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.