Student Large-Scale Event Associate
AUSTIN, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Student Large-Scale Event Associate supports event development and execution for Signature Events and Large-Scale Programs. The role contributes to planning meetings, communications, purchasing, site diagrams, permits, and utility coordination. It also provides day-of-event support across campus, coordinates volunteers and temporary staff, manages event inventory and shared files, assists with reports, and identifies local artists, especially UT student performers and creators.
Skills & qualifications
Skills
Full job description
: Event DevelopmentAttend and contribute to event development meetings. Record and share notes with all participants.Direct emails to staff, vendors, and event contacts. Respond to emails within 48 hours.Research and purchase event supplies (locate dcor, lights, and other equipment) for events. Maintain spreadsheets recording purchases and budget.Assist in development of site diagrams.Assist in securing site permits and utility needs with UT Facilities Services.Event SupportProvide day-of-event support at locations across campus. Offer real-time solutions to issues that may arise before, during, and after events.Coordinate volunteers and temp service staff at events. Involves communication and direction of tasks before, during, and after events.Support the Signature Events and Large-Scale Programs Manager with execution of all areas of events.Pull inventory for event-specific setups. Maintain inventory lists. Document damaged or missing items.Maintain the UT Box folder for the Signature Events and Large-Scale Programs area.Assist in creating event reports to be shared with all UHD staff.Identify local artists to perform at events emphasis on locating UT student musicians, painters, designers, and performers.
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