Admin and Office Spec III

Position Information

Role Title Admin and Office Spec III

Role Code 19013

Pay Band 03

Posting Details

Working Title Accounting Specialist

Position Number 60025A

Department SPONSORED PROGRAMS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The primary purpose of this position is to support the financial and administrative operations of sponsored programs by processing and validating a high volume of reimbursement and payment transactions in compliance with institutional, sponsor, and regulatory requirements within the ODU Research Foundation. This includes travel reimbursements, project-related expenses (e.g., supplies, consultants, honoraria, and patient incentives), as well as settlements and advances such as travel advances. The position ensures accuracy, allowability, and timeliness of transactions through detailed review, coding, auditing, and reconciliation activities, while maintaining complete and compliant documentation. This role contributes to the integrity of financial operations within the Research Foundation by applying strong internal controls, supporting post-merger increases in transaction complexity and volume, and ensuring adherence to evolving federal, state, and sponsor requirements.

Type of Recruitment

Knowledge, skills and abilities

• Working knowledge of administrative and clerical procedures related to accounting transaction processing, recordkeeping, and data verification.

• Working proficiency in Microsoft Office applications, including Microsoft Word and Excel.

• Working ability to work directly with all levels of employees and external customers in a professional and service-oriented manner.

• Working ability to obtain, review, and compile information from multiple sources to support accurate processing of transactions.

• Working ability to evaluate information and determine compliance with established policies, procedures, and applicable standards.

• Working knowledge of customer service principles, including assessing customer needs, meeting service quality standards, and supporting customer satisfaction.

• Working ability to maintain attention to detail and exercise sound judgment when processing high-volume financial or administrative data.

Special licenses, registration or certification

NONE

Education or training

N/A

Level and type of experience

• Working experience in an accounting, travel processing, purchasing, or administrative support capacity, typically demonstrated through approximately one year of relevant experience.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Considerable skill in processing high-volume transactions requiring accuracy, documentation review, and compliance verification.

• Working experience supporting travel reimbursement, purchasing, or accounting support functions in a structured office environment.

Conditions of Employment

None

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03418

Job Open To General Public

Open Date 09/11/2026

Close Date 09/25/2026

Open Until Filled No

Special Instructions Summary

NONE

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?

• Yes - If yes, please upload a copy of your Standard Form (SF-50)

• No

• • Do you now, or will you in the future, require sponsorship for an employment visa?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter

• Standard Form 50 (SF-50)